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Regular Meeting Minutes Board Site Maintained by Shannon Twaddle |
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REGULAR MEETING - JUNE 15, 2011
The regular meeting of the Carthage E.S.D. #317 Board of Education was called to order at 7:32 p.m. by Board Vice-President Brent Ufkes. Roll Call: Mrs. Fritz, present; Mr. Menn, present; Mrs. Markley, present; Mrs. Stoverink, present; Mrs. Huston, present; Mr. Pettit, absent; Mr. Ufkes, present.
There were no additional agenda items. Sarah Nelson and Rod Clark wished to address the board on Item V, B – Builders Club.
Mr. Pettit entered the meeting at 7:37 p.m.
Certificates of Recognition were presented to the members of the Middle School track teams that advanced to state competition.
Sarah Nelson did a very nice job of addressing the Board on behalf of the Builders Club. The members of the club had previously submitted copies of a petition that they had circulated regarding the program being acknowledged as part of the school as well as compensating the sponsor. Mr. Rod Clark spoke on behalf of the Carthage Kiwanis Club, the sponsoring organization of the Builders Club. He emphasized the accomplishments and works done by the Builders Club pointing out that this group had received national recognition by being placed on the national website for raising $2,000 for Traci Twaddle. Mr. Clark emphasized that the organization understands the money issue but they would like it to be recognized that the Builders Club is a school-sanctioned organization.
Administrative Reports:
Mrs. Hardy handed out the Selective Insurance policies breakdown. It was asked whether or not we would carry the insurance on leased buses to which Mrs. Hardy replied that, yes, we would be liable for that.
She also reported that the insurance committee did meet and voted to stay with BlueCross BlueShield. There was some discussion regarding changing the deductible amount in order to reduce premiums, but it was ultimately decided to leave the deductible at $500.
Diane reported that the ISAT scores are not the final scores since anyone who moved into the district after May 10th of last year has not been included in the state’s data. She does, however, have those students included in her data. She commended our teachers for the gains that were achieved.
She was commended for the collaboration with the Kibbe Museum and reported that representatives from the Kibbe Museum will be coming to CAC and students will have curriculum-related activities to do at the museum when they go for their field trips/walking tours.
She attended a standards meeting at which she learned that the state will soon begin pushing everything ahead by two years. They plan to have new math tests in place in three years and are already warning of its level of difficulty and potential impact on test scores. They have gone so far as to say that if a district is currently at 80% it will probably be at 40% when the new testing starts.
It was moved by Mrs. Markley and seconded by Mrs. Stoverink to approve the consent agenda as presented. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Stoverink, yes; Mrs. Huston, yes; Mr. Pettit, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
Mrs. Hardy informed the Board that she had been approached by Rob Dunham regarding naming the high school gym for former girls’ basketball coaches Jerry Logan and Sci Hickenbottom. Following discussion, it was the consensus of the Board to table the issue.
Mr. Ufkes was out at the football field yesterday and thought it looked alright. In spite of some things not being done when or how they were planned it seems that it is now progressing more the way it was intended. It was asked what the project is now expected to cost and Mrs. Huston shared that her understanding is that the final cost will be dependent upon the success of the project. Mrs. Hardy will get figures in order to clarify what is being paid by each party.
The Board reviewed the itemization of the summer projects being done by the custodial and maintenance staff. Diane explained that there was a need to move so many rooms at the Middle School because there is a handicapped student entering fifth grade this year and the stairs would be very difficult for her. Also, the fifth grade students will now be closer to their lockers.
It was noted that it is a good idea to have music in the portable classroom due to its volume. Also as a result of the moves, two regular education teachers will have larger classrooms than they have had in the past.
The Board discussed leasing buses and Ben from Central States Bus Sales was present to answer any questions that may arise. A quote had previously been received from Midwest Transit for International buses, however, it was decided to explore other options. It was requested that the transportation committee make a recommendation for action next month.
Mrs. Hardy pointed out that BlueBird would take three months to order but the International quote was for in-stock units so it could be that, by delaying action, the International units would no longer be available.
It was moved by Mr. Menn and seconded by Mrs. Stoverink to approve the Prevailing Wage Ordinance as presented. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Stoverink, yes; Mrs. Huston, yes; Mr. Pettit, yes; Mr. Ufkes, no. Motion carried 6 – 1.
It was moved by Mr. Ufkes and seconded by Mrs. Markley to accept the low bread bid from Interstate Brands for the 2011-2012 school year. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Stoverink, yes; Mrs. Huston, yes; Mr. Pettit, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mrs. Stoverink and seconded by Mrs. Fritz to accept the low escalator milk bid from Prairie Farms for the 2011-2012 school year. Roll Call: Mrs. Fritz, yes; Mr. Menn, abstain; Mrs. Markley, yes; Mrs. Stoverink, yes; Mrs. Huston, yes; Mr. Pettit, yes; Mr. Ufkes, yes. Motion carried 6 – 0 – 1.
It was moved by Mrs. Markley and seconded by Mr. Pettit to accept the low firm fuel bid from West Central FS for the 2011-2012 school year. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Stoverink, yes; Mrs. Huston, yes; Mr. Pettit, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mr. Menn and seconded by Mr. Ufkes to accept the low garbage disposal bid from Area Disposal for the 2011-2012 school year. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Stoverink, yes; Mrs. Huston, yes; Mr. Pettit, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mr. Ufkes and seconded by Mrs. Markley to accept the low snow removal bid from Andy Redenius for the 2011-2012 school year. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Stoverink, yes; Mrs. Huston, yes; Mr. Pettit, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mrs. Huston and seconded by Mrs. Fritz to approve the use of the depositories as presented for the 2011-12 school year. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Stoverink, yes; Mrs. Huston, yes; Mr. Pettit, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mrs. Stoverink and seconded by Mrs. Huston to approve the 2011-2012 fee schedule as presented. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Stoverink, yes; Mrs. Huston, yes; Mr. Pettit, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mrs. Stoverink and seconded by Mrs. Markley to enter into executive session for the purpose of discussing personnel and bargaining. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Stoverink, yes; Mrs. Huston, yes; Mr. Pettit, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mr. Menn and seconded by Mrs. Huston to approve the resignation of Jeri Schuster from the position of volleyball coach effective immediately. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Stoverink, yes; Mrs. Huston, yes; Mr. Pettit, yes; Mr. Ufkes, yes. Motion carried
7 – 0.
It was moved by Mrs. Fritz and seconded by Mrs. Markley to approve the employment of Dana Hendricks as 7th and 8th grade volleyball coach. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Stoverink, yes; Mrs. Huston, yes; Mr. Pettit, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Ms. Markley and seconded by Mr. Menn to adjourn the meeting at 10:19 p.m.
REGULAR MEETING - MAY 18, 2011
The regular meeting of the Carthage E.S.D. #317 Board of Education was called to order at 7:32 p.m. by Board President Jamie Pettit. Roll Call: Mr. Ufkes, absent; Mrs. Fritz, absent; Mrs. Markley, present; Mrs. Stoverink, absent; Mrs. Huston, present; Mr. Pettit, present.
There were no additional agenda items or individuals wishing to address the board on stated agenda items.
Administrative Reports:
Mrs. Hardy added to her written report that 8th Grade Honors’ Night will be held tomorrow evening and the staff luncheon will be on Friday at 12:30 in the multi-purpose room.
Diane shared that the PALS breakfast was held this morning. There was a celebration for the 4th graders yesterday. They visited the middle school this week to prepare them a little bit for next year. There will be a PBIS reward program at the primary school tomorrow with a local dance group coming in to entertain. The summer reading program packets are ready. Brandy Parry and Barb Heighton will be meeting students at the library for tutoring when they return their packets.
The 5th grade classrooms will be moved to the south wing next year to ease the schedule for the students by having the lockers closer.
Mrs. Fritz entered the meeting at 7:38 p.m.
Diane reviewed the AimsWeb results that were included in the board packet. She doesn’t have a lot of confidence in the “tool” because of the inexplicable fluctuation in scores. She stated that following students from year to year is the
best to actually monitor progress.
It was moved by Mrs. Markley and seconded by Mr. Menn to approve the consent agenda as presented. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mr. Pettit, yes. Motion carried 5 – 0.
The board discussed the 5th and 6th grade extracurricular activities at the request of one of the board members. Mrs. Hardy pointed out that 5/6 sports are relatively inexpensive because they don’t travel as much and have fewer games. When asked whether the costs associated with 7th and 8th grade extracurricular activities could be reduced, Mrs. Hardy replied that the bulk of the expense is salaries which are bargainable.
It was suggested to talk to the coaches and get their input on ways to reduce expenses.
The board discussed the Joint Annual Conference that will be held in Chicago in November. IASB has changed the reservation process for this event so it was asked how many board members are interested in going in order to get reservations made as early as possible. Board members are to check their schedules and let Shannon know if they would like to attend.
The board discussed the district’s linen service. We have been with our current vendor, Aramark, for several years. It has recently been discovered however that the district is not being charged correctly. Shannon has been working with them to get the account straightened out, however, we would like to pursue getting a different vendor. Since our contract with Aramark is not up until September there are concerns about potential buy-out costs. It was the consensus of the board to proceed with trying to get out of the Aramark contract.
The board discussed the fee schedule. There were several increases made last year so it was asked whether there had been any complaints. As far as the administration knows there have not been complaints.
The board reviewed the previously established goals to determine whether they were still applicable and whether or not anyone wanted to revise anything. It was the consensus of the board to not make any changes to them at this time.
It was moved by Mrs. Markley and seconded by Mrs. Huston to approve the student handbooks as presented. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mr. Pettit, yes. Motion carried 5 – 0.
Diane explained that she needs feedback from the board on the new Illinois’ Principals’ Association language pertaining to student transportation from extra-curricular events. The language from the IPA would allow a student to leave only with a parent even if the parent has given permission in writing for the student to be transported by another party. It was the consensus of the board to strike the IPA language.
It was moved by Mr. Pettit and seconded by Mrs. Fritz to approve the second reading and adoption of policies as presented. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mr. Pettit, yes. Motion carried
5 – 0.
Mrs. Hardy and Mr. Menn reported on the meeting they had attended with Central States Bus Sales regarding leasing rather than purchasing buses. It was pointed out that, before they can give us a firm bid, the company will need to come inspect our buses, verify mileage, review routes, etc. There are various benefits to the program such as getting new buses every three years, leased buses carry a bumper-to-bumper warranty as opposed to a typical warranty. There is a buyback option should we choose to opt out. The company suggests that we keep three spares of our own. Another advantage of leasing is that the units must conform with new emission standards for diesel engines.
Mrs. Hardy will have the BlueBird company as well as the International company come look at our buses in order to get firm costs from both. It was noted that leasing does not have to be bid out unless we are doing a lease to buy option.
It was moved by Mrs. Huston and seconded by Mrs. Markley to approve participation in IESA for the FY12 school year. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mr. Pettit, yes. Motion carried
5 – 0.
It was moved by Mr. Menn and seconded by Mrs. Markley to enter into executive session at 8:47 p.m. for the purpose of discussing bargaining and personnel. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mr. Pettit, yes. Motion carried 5 – 0.
It was moved by Mrs. Markley and seconded by Mr. Menn to approve the employment of Carl Hartweg for summer help at the rate of $8.25 per hour. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mr. Pettit, yes. Motion carried 5 – 0.
There was no motion to approve the Memorandum of Understanding to the non-certified staff contract.
It was moved by Mrs. Fritz and seconded by Mrs. Markley to approve the salary of $15.66 per hour for Shannon Twaddle for FY12. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mr. Pettit, yes. Motion carried 5 – 0.
It was moved by Mr. Menn and seconded by Mrs. Markley to approve the annual salary of $5,356.06 for Ginny Hurwitz for FY12. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mr. Pettit, yes. Motion carried 5 – 0.
It was moved by Mr. Pettit and seconded by Mrs. Huston to approve the salary of $19.55 per hour for Carol Whewell as bookkeeper for FY12. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mr. Pettit, yes. Motion carried
5 – 0.
It was moved by Mr. Pettit and seconded by Mrs. Markley to approve the annual salary of $4,872.19 for Carol Whewell as Transportation Director for FY12. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mr. Pettit, yes. Motion carried 5 – 0.
It was moved by Mr. Menn and seconded by Mr. Pettit to approve the salary of $17.34 per hour for Rick Fretueg for FY12. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mr. Pettit, yes. Motion carried 5 – 0.
It was moved by Mrs. Markley and seconded by Mrs. Huston to approve the new elementary principal contract as presented with Diane Pepple for the 2011-12, 2012-13 and the 2013-14 school years. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mr. Pettit, yes. Motion carried 5 – 0.
It was moved by Mr. Menn and seconded by Mrs. Markley to approve the total package salary of eighty-three thousand two hundred eighty two dollars ($83,282.00) for Diane Pepple for the FY12 school year. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mr. Pettit, yes. Motion carried 5 – 0.
It was moved by Mrs. Markley and seconded by Mrs. Fritz to approve five additional working days at the end of the FY11 school year and five additional days prior to the FY12 school years at the per diem rate established by the FY11 and FY12 certified contracts for Jerry Butcher, the Dean of Students. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mr. Pettit, yes. Motion carried 5 – 0.
It was moved by Mrs. Markley and seconded by Mrs. Huston to adjourn the meeting at 10:27 p.m. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mr. Pettit, yes.
Motion carried 5 – 0.
ORGANIZATIONAL AND REGULAR MEETING - APRIL 20, 2011
The organizational meeting of the Carthage E.S.D. #317 Board of Education was called to order at 7:06 by President Pro-Tem Linda Stoverink. Roll Call: Mrs. Stoverink, present; Mr. Ufkes, present; Mrs. Fritz, present; Mr. Menn, present; Mrs. Markley, present; Mr. Pettit, absent; Mrs. Huston, present.
It was moved by Mr. Ufkes and seconded by Mrs. Fritz to accept the official canvass of votes. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes. Motion carried 6 – 0.
Mr. Pettit entered the meeting at 7:08 p.m.
All board members recited the Oath aloud then signed the Official Oath which shall become a part of the official minutes.
The floor was opened to nominations for the office of President. Jamie Pettit was nominated for the office. There being no other nominations, the floor was closed to nominations and Mr. Pettit declared President.
The floor was opened to nominations for the office of Vice President. Brent Ufkes was nominated for the office of Vice President. There being no other nominations, the floor was closed to nominations and Mr. Ufkes declared Vice President.
The floor was opened to nominations for the office of Secretary. Sherry Huston was nominated for the office of Secretary. There being no other nominations, the floor was closed to nominations and Mrs. Huston declared Secretary.
It was declared that the meeting date shall be the third Wednesday of each month beginning at 7:30 p.m. Meetings will be held at the District Office at 210 S. Adams unless otherwise noticed.
It was the consensus of the Board to delegate the responsibilities of the Board Policy Committee to the administrative team.
It was also the consensus of the Board to combine the Parent/Teacher Advisory Committee and the Behavioral Interventions Committee and delegate the responsibilities of each to the administrative team.
It was moved by Mrs. Huston and seconded by Mr. Ufkes to adjourn the organizational meeting at 7:17 p.m. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
The regular meeting of the Carthage E.S.D. #317 Board of Education was called to order at 7:18 by Board President Jamie Pettit. Roll Call: Mr. Pettit, present; Mr. Ufkes, present; Mrs. Fritz, present; Mr. Menn, present; Mrs. Markley, present; Mrs. Stoverink, present; Mrs. Huston, present.
Also in attendance were Marilyn Walker, Dennis Royalty, Susan Starr, Teresa Smith, Diane Schardon and Dave Walker of the Carthage Kiwanis Club.
President Pettit thanked outgoing president Linda Stoverink for her years of service in that office.
There were no additional agenda items or individuals wishing to address the board on stated agenda items.
Marilyn Walker of the Carthage Kiwanis Club addressed the board about the Builders’ Club at the Middle School, which is a youth-level Kiwanis club. She has worked with the Builders’ Club for eight years and reported that it is now up to 53 members. She commended school sponsor Cheryl Underwood for the all of the time and effort that she has put into the program. The Club has raised $3,500 and just yesterday made $800 donations to each the Honor Flight, March of Dimes, St. Jude’s Children’s Hospital and the Red Cross for Japan’s earthquake/tsunami victims. Mrs. Walker expressed concern about the position of Builders’ Club sponsor not being compensated and the continuation of the program. She informed that board that, because of her revised schedule, Mrs. Underwood would not be serving as the sponsor next year. There has been an outside volunteer, but they still need someone within the school.
Administrative Reports:
Mrs. Hardy elaborated that the district referred to in her written report was Mooresville, NC. That’s the district that personnel from Mendon have been visiting to view the one-on-one technology. Mendon is planning to go to one-on-one technology in the fall, dependent upon funding. Mrs. Hardy has spoken to Todd Fox and he feels that it is a worthwhile program.
A suggestion was made to perhaps try it with one or two grade levels to start out.
One of our middle school teachers is of the opinion that technology would increase motivation and it would also make it easy to get things in and out. Grammar would benefit greatly because current books are not in good shape nor are there enough for everyone.
It was suggested that Diane look into available resources for a one-on-one technology program.
Diane shared that the Reading textbooks are loaded on the thinclients. She is going to a seminar in May on one-on-one technology and the additional implications such as bandwidth and necessary network upgrades.
It was asked whether there is any grant money for technology. There is not much available and what is available we don’t qualify for.
Diane shared that there will be an active shooter training in May and encouraged anyone that is available to attend.
She is working on a schedule for the middle school that is a new concept. In this type of schedule all blocks are 30 minutes with the exception of core classes. Math, literature and language arts will be in two 30 minute blocks. Band is always a problem with the scheduling so she is working on ironing that out.
She has received one bid for security cameras for $12,000, however, Mrs. Hardy has told her that an architect must be involved with any electrical projects. It was pointed out that some of the items mentioned are more retreat type topics.
It was moved by Mrs. Markley and seconded by Mrs. Stoverink to approve the consent with noted corrections to the minutes. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
The last line of the minutes was duplicated but will be deleted prior to filing in the official minutes.
Mrs. Stoverink asked about the excessively high water bill at the middle school. Mrs. Hardy reported that she thought it had been taken care of.
It was moved by Mrs. Stoverink and seconded by Mrs. Markley to approve the purchase of the web-based upgrade of the SDS financial software system for $5,400 with funds to be taken from the Education Fund. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was noted that the upgrade cost is $5,400, the hosting service cost is $1,900 and there is an annual fee of $2,963.
Mr. Ufkes and Mr. Menn will continue to serve on the transportation committee. A meeting has been scheduled for May 3rd at 9 a.m.
It was moved by Mrs. Stoverink and seconded by Mrs. Huston to approve the first reading of policies as presented. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was the consensus of the board to refer policy 5:100 back to the contract.
The board reviewed the third quarter revenue and expense summary.
The staff luncheon will be held on Friday, May 20th. The board will again be providing desserts and those that are available will help serve.
Diane, Brandy Parry, Lorinda Markey and Trish Markley have reviewed the primary handbook along with two teachers. The text in red are changes they made and the bold red is IPA language. The committee tried to model the book after and correlate with the middle school handbook.
Approval of the proposed revisions will take place next month.
Rick is working on the summer work schedule in order to determine staffing needs.
It was moved by Mrs. Markley and seconded by Mr. Menn to enter into executive session at 8:40 p.m. for the purpose of discussing bargaining and personnel. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mrs. Stoverink and seconded by Mr. Menn to approve the summer employment of Tyler Walker, Angel Ashley and Richard Duffy at the summer custodian contract rate of $11.48 per hour and John Edris for summer maintenance at the summer maintenance contract rate of $11.48 per hour. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mr. Pettit and seconded by Mrs. Markley to adopt the Resolution to reduce in force non-certified staff member Vicky Lantz at the end of the 2010-2011 school year. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mrs. Huston and seconded by Mrs. Stoverink to adopt the Resolution to reduce in force non-certified staff member Judy McGaughey at the end of the 2010-2011 school year. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mrs. Fritz and seconded by Mr. Ufkes to adopt the Resolution to reduce in force non-certified staff member Tyler Walker at the end of the 2010-2011 school year. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mr. Ufkes and seconded by Mr. Menn to adopt the Resolution to reduce in force non-certified staff member Bev Frakes at the end of the 2010-2011 school year. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mr. Menn and seconded by Mrs. Markley to approve a new contract with Vicki Hardy through June 30, 2014 with a total salary package of $113,664.00. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mr. Pettit and seconded by Mrs. Fritz to approve the 2011-2012 certified staff contract. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mrs. Markley and seconded by Mrs. Stoverink to adjourn the meeting at 10:55 p.m. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
WAIVER HEARING AND REGULAR MEETING - MARCH 16, 2011
The Waiver Hearing of the Carthage E.S.D. #317 Board of Education was called to order at 7:00 p.m. by Board President Linda Stoverink. Roll Call: Mrs. Stoverink, present; Mr. Ufkes, present; Mrs. Fritz, present; Mr. Menn, present; Mrs. Markley, present; Mr. Pettit, absent; Mrs. Huston, present.
Mrs. Hardy explained that the School Code Mandate Waiver Hearing was required in order to extend two waivers currently in place that will expire at the end of the 2010-2011 school year. The two waivers are for Lincoln’s Birthday and Casimir Pulaski Day. By waiving these holidays, we are allowed to be in session on these days. New regulation has eliminated the requirement that the General Assembly approve such requests, they only have to be approved at the local level now and only have to be done once. Due to that change, we were advised by the ISBE to go ahead and recognize all five permissible holidays, i.e., Lincoln’s Birthday, Casimir Pulaski Day, Columbus Day, Veterans’ Day and Martin Luther King Day thus eliminating the need for a hearing in the future should administration decide to waive observation of any of those holidays.
There were no visitors wishing to address the board about the School Code Mandate Waiver.
It was moved by Mr. Menn and seconded by Mrs. Fritz to adjourn the Waiver Hearing at 7:02 p.m. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes. Motion carried 6 – 0.
The regular meeting of the Carthage E.S.D. #317 Board of Education was called to order at 7:03 p.m. by Board President Linda Stoverink. Roll Call: Mrs. Stoverink, present; Mr. Ufkes, present; Mrs. Fritz, present; Mr. Menn, present; Mrs. Markley, present; Mr. Pettit, absent; Mrs. Huston, present.
There were no additional agenda items or individuals wishing to address the board on stated agenda items.
Administrative reports-
Mrs. Hardy shared that the Middle School science fair was very good today. The projects were judged by the IWHS Chemistry II class.
Mr. Pettit entered the meeting at 7:07 p.m.
Diane reported that projected enrollment for next fall so far is 29 students in Pre-K and 32 in kindergarten. The kindergarten projection does include the students moving up from this year’s Pre-K class.
The PTO movie night was very well attended. Mrs. Fritz reiterated that it was a very nice activity. Since the PTO now has the copyright permissions, there will be more such activities in the future.
Diane is meeting tomorrow with the IL State Police as well as local police departments and fire department to try to schedule a coordinated drill with all of the emergency services. As of yet she doesn’t know when or what the drill will be. She is of the opinion that our Crisis Management Plan needs updated and she would like to have that done before the drill. A SchoolReach call will be made ahead of time so as not to alarm parents. Mr. Gooding doesn’t want to know when it is because he wants to truly be surprised.
ISAT testing seemed to go well as far as the students taking it seriously. The PTO provided snacks.
It was moved by Mrs. Stoverink and seconded by Mrs. Markley to approve the consent agenda as presented. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mr. Ufkes and seconded by Mrs. Huston to approve the 2011-2012 calendar as presented. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 –0.
Mrs. Stoverink would like volunteers to serve on a committee to look into the possibility of leasing buses. Mrs. Hardy stated that if they want to pursue purchasing we will follow the normal procedure. When asked if we need to purchase a new unit Mrs. Hardy replied that we are able to trade a bus and a van for one bus. When asked about the number of spare buses that we have Mrs. Hardy informed the board that there have been days when we have used all three spares. It was shared that several years ago we looked into contracting with Laidlaw and it was cost prohibitive; however, we haven’t looked into leasing.
Question was asked if we could go a year without purchasing. It was pointed that we did not buy a unit last fall and we have maintained a two-year rotation however we all realize that the state transportation reimbursement is lacking right now.
Mr. Menn would serve on the committee and would be willing to listen to a lease proposal. Mr. Ufkes will serve on the committee as well.
It was moved by Mr. Pettit and seconded by Mrs. Markley to approve the request to waive no-attendance on the Lincoln’s Birthday and Casimir Pulaski holidays and reserve the right to waive no-attendance on Dr. Martin Luther King Day, Columbus Day and Veterans’ Day. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
The board reviewed information pertaining to purchasing a web-based update to our current financial software package, SDS. It was suggested that we look at the program in use before authorizing the purchase. This will be an action item next month.
It was moved by Mrs. Stoverink and seconded by Mrs. Fritz to enter into executive session at 7:51 p.m. for the purpose of discussing bargaining, litigation and personnel. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mrs. Stoverink and seconded by Mrs. Fritz to accept the resignation of Ruth Lohrenz, with gratitude for her service, at the end of the 2010-2011 school year. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mr. Menn and seconded by Mrs. Fritz to adopt the Resolution to reduce in force full-time certified staff member Rose Fisher at the end of the 2010-2011 school year. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mr. Ufkes and seconded by Mr. Menn to adopt the Resolution to reduce in force part-time certified staff member Julia Boyer at the end of the 2010-2011 school year. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mrs. Markley and seconded by Mr. Pettit to adopt the Resolution to reduce in force part-time certified staff member Sharon Barr at the end of the 2010-2011 school year. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mrs. Stoverink and seconded by Mr. Pettit to adjourn the meeting at 9:20 p.m. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
REGULAR MEETING - FEBRUARY 16, 2011
The regular meeting of the Carthage E.S.D. #317 Board of Education was called to order at 7:00 p.m. by Board President Linda Stoverink. Roll Call: Mrs. Huston, present; Mrs. Stoverink, present; Mr. Ufkes, present; Mrs. Fritz, present; Mr. Menn, absent; Mrs. Markley, present; Mr. Pettit, absent.
There were no additional agenda items or individuals wishing to address the Board on stated agenda items.
Administrative Reports:
Mrs. Hardy reported that Governor Quinn’s proposed FY12 budget has just been released and it calls for immediate elimination of all Regional Offices of Education. The Governor’s budget also reduces the allocation for school transportation, which will cause additional hardship for rural districts such as ours.
Diane has filed one of the two e-rate claims which will be approximately $13,000 for our telecommunications. She has not received all of the bids yet on internal connections. We may be eligible for reimbursement up to 84% on internal connections based on our free and reduced numbers.
Diane also shared that the 8th grade boys played a very good basketball game in spite of the score. The boys will be honored by the Board at next month’s meeting.
The stability balls that the PTO ordered are coming in. Diane is having parents and community members come in tomorrow evening to help with cleaning projects that the teachers have identified beyond the scope of the custodial responsibilities.
It was moved by Mrs. Markley and seconded by Mrs. Huston to approve the consent agenda as presented. Roll Call: Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mrs. Markley, yes. Motion carried 5 – 0.
Mrs. Hardy will contact Jack Curfman to seek FEMA reimbursement for snow removal costs for the blizzard on February 1st and 2nd.
Mrs. Hardy also shared that she had spoken with Rusty Willey of the Illini West Sports Boosters and informed him that the Board was considering contributing $2,000 toward the cost of the football field project and he was pleased with that.
It was moved by Mrs. Stoverink to approve contributing $2,000 toward the project cost upon completion of the project. Motion died due to lack of a second.
Mrs. Huston would like to contribute $2,500 or $3,000 because it is our property and reflects upon us.
It was asked about maintenance costs once the project has been completed to which Mrs. Hardy replied that her impression, based on conversations with Rusty Willey, is that Illini West will be responsible for maintenance.
It was moved by Mrs. Huston and seconded by Mr. Ufkes to approve contributing $3,000 toward the football field project upon completion of the project. Roll Call: Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mrs. Markley, yes. Motion carried 5 – 0.
The Board reviewed the draft of the 2011-12 calendar. Mrs. Hardy reported that this is only a draft at this point as Mr. Campbell may request that the January teacher institute day be moved back to October at the request of his staff. It was noted that the calendar includes an extra day at both Thanksgiving and Easter thus providing for a longer “spring break”. Approval of the calendar will be an action item next month.
It was moved by Mrs. Fritz and seconded by Mr. Ufkes to extend the contract with Gorenz and Associates for the FY12 school year for a sum of $8,580 and for FY13 for a sum of $8,835 to prepare the financial statement audits. Roll Call: Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mrs. Markley, yes. Motion carried 5 – 0.
In reviewing transportation information, the Board received a listing of the entire fleet’s depreciation schedule as well as a spreadsheet showing vehicle mileage, age, capacity, etc. It was suggested that a transportation committee be established and look into leasing as well as purchasing.
It was moved by Mrs. Stoverink and seconded by Mrs. Markley to enter into executive session for the purpose of discussing bargaining, litigation and personnel.
It was moved by Mr. Ufkes and seconded by Mrs. Stoverink to adjourn the meeting at 9:10 p.m. Roll Call: Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mrs. Markley, yes. Motion carried 5 – 0.
REGULAR MEETING - JANUARY 19, 2011
The regular meeting of the Carthage E.S.D. #317 Board of Education was called to order at 7:00 p.m. by Board President Linda Stoverink. Roll Call: Mr. Pettit, present, Mrs. Huston, present; Mrs. Stoverink, present; Mr. Ufkes, present; Mrs. Fritz, present; Mr. Menn, present; Mrs. Markley, present.
There were no additional agenda items.
Rusty Willey was in attendance to address the Board on Agenda Item VII, C Football Field.
Administrative Reports:
Mrs. Hardy reviewed the historical data charts that were included with her written reports and noted that we are facing a $234,000 deficit budget for FY12. It was suggested that this information be included with bargaining information.
Diane reported that they had had a good CAC meeting today. Topics discussed included ISAT incentives and scheduling alternatives at the Middle School. The community recognition assembly that she conducted honoring various community members for their contributions to the schools went very well. Also at that assembly, the Carthage Fire Department was presented a check for the fundraising efforts of student Madison Curfman who wanted to help them pay for their expensive gear. Mrs. Markley was in attendance at the assembly and reiterated that it had gone very well.
It was moved by Mr. Menn and seconded by Mrs. Fritz to approve the consent agenda as presented. Roll Call: Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes. Motion carried 7 – 0.
The Board reviewed the Food Allergy Plan that was presented last month. Mrs. Hardy pointed out that, while adoption of the plan is mandatory, its purpose is to serve as a guiding document to use in the case of individual needs.
It was moved by Mrs. Fritz and seconded by Mr. Menn to approve the Food Allergy Plan as presented. Roll Call: Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes. Motion carried 7 – 0.
It was moved by Mrs. Stoverink and seconded by Mrs. Huston to approve the second reading and adoption of policies as presented. Roll Call: Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes. Motion carried 7 – 0.
Rusty Willey, president of the Illini West High School Sports Boosters, addressed the Board regarding the condition of the football field. He and Athletic Director Joey Dion have met with a representative of Growmark to discuss a solution for the crabgrass that is taking over the field. The estimated cost of resolving the problem is $5,000 for chemicals and other required products, $5,000 for a watering machine and an unknown amount to be paid to a yet-to-be-determined landscaping company that will be responsible for maintaining the field once the current issues are resolved. The Boosters are prepared to contribute to this, but are not willing to pay for all of it and are consequently requesting contributions from the districts. Mrs. Hardy pointed out that what we need to decide is how much, if any, we are willing to donate to this endeavor. This will be an action item at next month’s meeting.
The superintendents were not able to meet to discuss the 2011-12 calendar yesterday because of the weather. This item will be on the February agenda.
It was moved by Mr. Pettit and seconded by Mr. Menn to extend the contract with Gorenz and Associates for the FY11 school year for a sum of $6,850. Roll Call: Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes. Motion carried 7 – 0.
It was suggested that Mrs. Hardy contact Gorenz and Associates to see if they would agree to lock in additional years at the current increment.
It was moved by Mrs. Stoverink and seconded by Mrs. Huston to enter into executive session at 8:23 p.m. for the purpose of discussing bargaining, litigation and personnel. Roll Call: Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes. Motion carried 7 – 0.
It was moved by Mrs. Stoverink and seconded by Mrs. Markley to approve the Memorandum of Understanding between the Service Employees’ International Union Local #73 and the Carthage E.S.D. #317 Board of Education. Roll Call: Mr. Pettit, no; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, no; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, no. Motion carried 4 – 3.
It was moved by Mr. Pettit and seconded by Mr. Menn to employ Steve Kirby as crossing guard in accordance with the terms of the Memorandum of Understanding between the Service Employees’ International Union Local #317 and the Carthage E.S.D. #317 Board of Education. Roll Call: Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes. Motion carried 7 – 0.
It was moved by Mr. Pettit and seconded by Mr. Menn to employ Lisa Fecht as crossing guard in accordance with the terms of the Memorandum of Understanding between the Service Employees’ International Union Local #317 and the Carthage E.S.D. #317 Board of Education. Roll Call: Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes. Motion carried 7 – 0.
It was moved by Mr. Menn and seconded by Mr. Ufkes to adjourn the meeting at 8:50 p.m. It was moved by Mr. Pettit and seconded by Mr. Menn to employ Steve Kirby as crossing guard in accordance with the terms of the Memorandum of Understanding between the Service Employees’ International Union Local #317 and the Carthage E.S.D. #317 Board of Education. Roll Call: Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes. Motion carried 7 – 0.
TRUTH IN TAXATION HEARING AND REGULAR BOARD MEETING - DECEMBER 15, 2010
The Truth in Taxation Hearing of the Carthage E.S.D. #317 Board of Education was called to order at 7:00 p.m. by Board President Linda Stoverink. Roll Call: Mr. Menn, present; Mrs. Markley, absent; Mr. Pettit, present; Mrs. Huston, present; Mrs. Stoverink, present; Mr. Ufkes, present; Mrs. Fritz, present.
Mrs. Hardy reviewed the proposed levy and reported that no changes had been made from the previous presentation.
The Board had no questions nor was there any public comment on the proposed levy.
It was moved by Mrs. Stoverink and seconded by Mr. Ufkes to adjourn the Truth in Taxation Hearing. Roll Call: Mr. Menn, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes. Motion carried 6 – 0.
The regular meeting of the Carthage E.S.D. #317 Board of Education was called to order at 7:01 p.m. by Board President Linda Stoverink. Roll Call: Mr. Menn, present; Mrs. Markley, absent; Mr. Pettit, present; Mrs. Huston, present; Mrs. Stoverink, present; Mr. Ufkes, present; Mrs. Fritz, present.
It was moved by Mrs. Stoverink and seconded by Mr. Ufkes to add agenda item VIII, D. Special Meeting. Roll Call: Mr. Menn, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes. Motion carried 6 – 0.
There were no individuals wishing to speak on stated agenda items.
Mrs. Hardy distributed the new Food Allergy Plan. It is now required that districts have such a plan in place in addition to board policy on the topic. Diane will be reviewing the plan and we will take formal action on it at next month’s meeting. It was noted that Illini West will be approving the same plan.
Mrs. Hardy reported that the gentleman from Monsanto that had contacted her about possible grant opportunities for rural school districts stated that we would be eligible for grants if they become available since she had participated in his “survey”.
Mrs. Markley entered the meeting at 7:08 p.m.
Diane informed the Board about the recent potential danger that prompted a “lockdown” in the buildings. We received a call from a community member that a mother who had lost custodial rights was in town. She notified the police to make them aware of the situation and left it that she would call them if the person did arrive. She then locked down the room that the student was in. She notified Jerry who then notified Illini West. Illini West made the decision to lock down at that time, so the Middle School did as well. The primary was not locked down because all of this took place shortly before dismissal time. The students directly involved were escorted securely to their bus. The buildings will remain on “semi-lockdown” tomorrow until the custodial guardians assure the school that there is no further danger.
Diane is hosting an all school assembly on January 7th to honor all volunteers. A student wanted to do a fundraiser for the fire department because of her concern over the cost of the suits. Diane is hoping to present the proceeds to representatives of the fire department at the volunteer assembly.
Diane mentioned again that she would like to have cameras installed at all building entrances as a means of increased security.
It was moved by Mrs. Markley and seconded by Mrs. Fritz to approve the consent agenda as presented. Roll Call: Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes. Motion carried 7 – 0.
It was moved by Mr. Menn and seconded by Mrs. Huston to approve the tax levy as presented. Roll Call: Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes. Motion carried 7 – 0.
Board members that attended the Joint Annual Conference in Chicago in November reported on various breakout sessions that they had attended. Topics of the sessions included new special education laws, Illinois’ financial status and upcoming healthcare changes.
It was moved by Mrs. Stoverink and seconded by Mr. Menn to approve the second reading and adoption of policies as presented. Roll Call: Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes. Motion carried 7 – 0.
The Board discussed whether or not to schedule a Retreat. It was decided not to schedule one at this time because of upcoming interest-based bargaining on the certified staff contract and the April election. It was noted that the training session for interest-based bargaining is scheduled for Saturday, February 5th.
In order to prepare for the upcoming bargaining, it was decided to extend the January board meeting by holding a special meeting at 6 p.m. preceding the regular meeting.
It was moved by Mrs. Stoverink and seconded by Mrs. Markley to approve the first reading of policies as presented. Roll Call: Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes. Motion carried 7 – 0.
There is once again discussion on improvements to be made to the football field. Mr. Ufkes and Mrs. Huston will meet with Illini West representatives to hear the ideas that are being discussed.
It was decided to hold a special meeting on Monday, December 20 at 7 p.m. for the purpose of discussing personnel.
It was moved by Mrs. Stoverink and seconded by Mr. Ufkes to enter into executive session at 8:03 p.m. for the purpose of discussing bargaining and personnel. Roll Call: Roll Call: Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes. Motion carried 7 – 0.
It was moved by Mr. Pettit and seconded by Mrs. Markley to adjourn the meeting at 9:01 p.m. Roll Call: Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes. Motion carried 7 – 0.
REGULAR MEETING - NOVEMBER 17, 2010
The regular meeting of the Carthage E.S.D. #317 Board of Education was called to order at 7:00 p.m. by Board President Linda Stoverink. Roll Call: Mrs. Fritz, present; Mr. Menn, present; Mrs. Markley, present; Mr. Pettit, absent; Mrs. Huston, present; Mrs. Stoverink, present; Mr. Ufkes, present.
It was moved by Mrs. Stoverink and seconded by Mrs. Huston to add agenda Item IX, C Recommendation on Approval of Audit. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 6 – 0.
Mr. Pettit entered the meeting at 7:07 p.m.
Russ Rumbold, a CPA from the auditing firm of Gorenz and Associates Ltd. reviewed the findings of the FY10 audit. Mr. Rumbold stated that fund balances on hand are one of the district’s strengths. At the time of the audit, the education fund balance would cover approximately 5.6 months of operating expenditures. He emphasized, however, that the trend of revenues exceeding expenses in the education fund will not continue because of the discontinuation of incentive monies after FY11.
Administrative Reports: Mrs. Hardy had no additional report but did mention that Ms. Hendricks had invited the board to attend Egyptian day this coming Friday morning.
Diane shared that her husband Joe and Rick Wildrick had gotten the rock wall up today out on the playground. They are waiting for the concrete to set before putting the hardware on. The primary students have completed the Killian corn fundraiser with a profit of $2,650. During the SIP day on Friday, they are planning to look at new core standards and working on developing a plan for teaching issues such as respect, appropriate behavior, etc. and is working with a few other districts to bring in a federal program called Rachel’s Challenge that is presented by students that were actually at Columbine the day of the shooting.
It was moved by Mr. Pettit and seconded by Mrs. Markley to approve the consent agenda as presented. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
Mrs. Hardy reviewed the proposed tax levy which is 114% of last year’s extension. She explained that the proposed levy is based on an estimated increase in EAV of 6.5%, therefore, we would not actually collect the proposed amount unless the EAV does increase by that percentage. We did not levy IMRF or Social Security last year because of a surplus in that fund. While there is still a balance in that fund, we are levying approximately half of what will be needed. The total proposed levy is $1,632,547.00.
It was moved by Mr. Menn and seconded by Mrs. Fritz to approve the preliminary levy and authorize the administration to publish the required notice of a Truth in Taxation Hearing to be held just prior to the regular CESD #317 board meeting in December. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mrs. Stoverink and seconded by Mr. Ufkes to approve the first reading of policies as presented. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mr. Menn and seconded by Mrs. Huston to approve Amendment #3 to the Illini West lease agreement as presented. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mr. Pettit and seconded by Mrs. Stoverink to approve the FY10 audit as presented. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mrs. Stoverink and seconded by Mrs. Markley to enter into executive session at 7:59 p.m. for the purpose of discussing bargaining and personnel. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mrs. Stoverink and seconded by Mr. Markley to approve the employment of Anngilete Ashley as a part-time custodian at the Primary School at the hourly rate set forth in the Service Employees’ International Union contract. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mrs. Stoverink and seconded by Mrs. Fritz to adjourn the meeting at 9:19 p.m. Roll Call: Mrs. Fritz, yes; Mr. Menn, no; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 6 – 1.
REGULAR MEETING - OCTOBER 20, 2010
The regular meeting of the Carthage E.S.D. #317 Board of Education was called to order at 7:00 p.m. by Board President Linda Stoverink. The meeting convened in the Primary School multi-purpose room. Roll Call: Mr. Ufkes, present; Mrs. Fritz, present; Mr. Menn, absent; Mrs. Markley, present; Mr. Pettit, present; Mrs. Huston, present; Mrs. Stoverink, present.
There were no additional agenda items or individuals wishing to address the board on stated agenda items.
Certificates of Recognition were distributed to 93 students who scored at the “exceeds” level in one or more subjects on last springs’ ISAT tests. Certificates of Recognition were also presented to the players, managers and coaches of the Middle School boys’ baseball team for advancing to state competition this year.
Following a brief recess, the meeting was reconvened at the District Office at 210 S. Adams.
Administrative Reports:
Mrs. Hardy provided an update on the repair to the boiler in the high school. Jarvis Welding is to begin the repair some time next week. It is expected that it will take approximately two weeks to complete the repair work. Jarvis’ do guarantee their work and stated that, once the repair is complete, the boiler could last another 20 years. The cost of this repair is just over $21,000. An emergency health/life safety amendment has been filed in order for the work to begin right away. She was told by the architects at BLDD that installation of a new boiler of comparable capability would cost approximately $165,000-$175,000.
It was moved by Mr. Ufkes and seconded by Mrs. Markley to approve the consent agenda as presented. Roll Call: Mr. Ufkes, yes; Mrs. Fritz, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
Last month the board discussed some proposed changes to the individual line items in the activity fund. Based on administrative recommendation, the following action was taken:
It was moved by Mrs. Markley and seconded by Mr. Ufkes to approve the addition of Primary PBIS to the list of activity accounts. Roll Call: Mr. Ufkes, yes; Mrs. Fritz, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
It was moved by Mrs. Fritz and seconded by Mrs. Huston to approve the addition of Middle School PBIS to the list of activity accounts. Roll Call: Mr. Ufkes, yes; Mrs. Fritz, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
It was moved by Mrs. Fritz and seconded by Mr. Pettit to approve the addition of Book Fundraising Primary School to the list of activity accounts. Roll Call: Mr. Ufkes, yes; Mrs. Fritz, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
It was moved by Mr. Ufkes and seconded by Mr. Pettit to approve the addition of Book Fundraising Middle School to the list of activity accounts. Roll Call: Mr. Ufkes, yes; Mrs. Fritz, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
It was moved by Mrs. Markley and seconded by Mrs. Huston to approve the addition of Blue Crew to the list of activity accounts. Roll Call: Mr. Ufkes, yes; Mrs. Fritz, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
It was moved by Mr. Pettit and seconded by Mrs. Stoverink to approve the deletion of Middle School Drama from the list of activity accounts and its proceeds deposited into the Middle School General activity account. Roll Call: Mr. Ufkes, yes; Mrs. Fritz, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
It was moved by Mrs. Stoverink and seconded by Mr. Pettit to approve the hazardous route application submitted for Questover Drive. Roll Call: Mr. Ufkes, no; Mrs. Fritz, no; Mrs. Markley, no; Mr. Pettit, no; Mrs. Huston, no; Mrs. Stoverink, no. Motion failed 0 – 6.
It was moved by Mrs. Stoverink and seconded by Mrs. Fritz to approve the Application for Recognition of Schools. Roll Call: Mr. Ufkes, yes; Mrs. Fritz, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
Mrs. Hardy reviewed the revenue and expense summary for the first quarter. Based on historical comparison of percentages received or expended, it appears that we are on track financially.
The board discussed the district report card. It was asked what the ramifications may be of not making AYP. Mrs. Hardy explained that a district has to not make AYP for two years in a row then said district must develop a schoolwide plan for correction.
Mrs. Hardy pointed out that the Primary School did make AYP and the Middle School did make AYP but the subgroup of free and reduced lunch students did not make AYP. The Primary School free and reduced lunch students need to bring up their reading scores in order for the district to make AYP. We are working on a plan to bring these scores up as Diane works with staff daily and it was discussed at CAC today. It was noted that next year the AYP percentage will rise to 85% as mandated by NCLB.
The board reviewed the preliminary tax levy and Mrs. Hardy reported that the tax rate based on this proposal will be 2.5033 based on the current EAV. Obviously, the rate will adjust if the EAV is adjusted. Last year there was no amount levied for IMRF or Social Security due to having a surplus on hand, however, that is not the case as of now due to the increase in IMRF contribution percentage. We are, therefore, over the 5% increase limit and will be holding a Truth in Taxation hearing prior to the regular meeting in December.
The lease committees of our district and Illini West met on Monday evening and much of the discussion focused on the boiler at the high school. They did not discuss a contribution on the part of the high school because they were wanted to wait to find out about warranty on the repair. It was noted that the high school has 100 more students eligible for free lunches this year. Mrs. Hardy will be going to a community roundtable to discuss reinitiating the previous discussion on a community food service plan.
It was suggested that a committee be formed after more research has been done.
We had heard from members of the CESD317 sports boosters that the high school boosters were looking into new field turf on the football field. Mrs. Hardy was informed by Superintendent Schilson that the high school, as a board, has not been included in discussion on this matter.
It was moved by Mrs. Stoverink and seconded by Mrs. Fritz to enter into executive session at 9:02 p.m. for the purpose of discussing personnel. Roll Call: Mr. Ufkes, yes; Mrs. Fritz, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
It was moved by Mrs. Huston and seconded by Mrs. Fritz to accept the resignation of Maintenance Director Robby Robinson effective October 29, 2010.
Roll Call: Mr. Ufkes, yes; Mrs. Fritz, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
It was moved by Mrs. Fritz and seconded by Mr. Ufkes to approve the employment of Rick Wildrick as Maintenance Director at the hourly rate of $17.00. Roll Call: Mr. Ufkes, yes; Mrs. Fritz, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
It was moved by Mr. Pettit and seconded by Mrs. Huston to approve the dismissal of non-certified staff member Kim Ellefritz effective immediately subject to Article 7, Section 7.1 of the collective bargaining agreement between the Carthage Elementary School District #317 and the Service Employees’ International Union Local #73. Roll Call: Mr. Ufkes, yes; Mrs. Fritz, abstain; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 5 – 0 – 1.
It was moved by Mr. Pettit and seconded by Mrs. Markley to adjourn the meeting at 10:14 p.m. Roll Call: Mr. Ufkes, yes; Mrs. Fritz, yes; Mrs. Markley, yes; Mr. Pettit, abstain; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 5 – 0 – 1.
BUDGET HEARING AND REGULAR MEETING - SEPTEMBER 15, 2010
Budget Hearing
The budget hearing of the Carthage E.S.D. #317 Board of Education was called to order at 7:00 p.m. by Board President Linda Stoverink. Roll Call: Mrs. Stoverink, present; Mr. Ufkes, absent; Mrs. Fritz, absent; Mr. Menn, present; Mrs. Markley, present; Mr. Pettit, absent; Mrs. Huston, present.
Mrs. Fritz entered the meeting at 7:02 p.m.
Mrs. Hardy reviewed the FY11 budget as presented, sharing that she does not expect the state to make the last two general state aid payments in lieu of the Federal Education Jobs Fund monies that districts are scheduled to receive during this fiscal year.
There were no individuals wishing to address the board regarding the budget.
The budget hearing was adjourned at 7:05 p.m.
Regular Meeting
The regular meeting of the Carthage E.S.D. #317 Board of Education was called to order at 7:05 p.m. by Board President Linda Stoverink. Roll Call: Mrs. Stoverink, present; Mr. Ufkes, absent; Mrs. Fritz, present; Mr. Menn, present; Mrs. Markley, present; Mr. Pettit, absent; Mrs. Huston, present.
There were no additional agenda items or individuals wishing to address the board on stated agenda items.
Administrative Reports: Mrs. Hardy asked if any board members would like to attend the Western Division Fall Meeting on September 28th in LaHarpe. Mrs. Stoverink will be attending.
Both Mr. Butcher and Tom White addressed the board regarding the Sports Boosters. It was reported that the Carthage Elementary Sports Boosters has over 20 members now and have already purchased baseballs for the Blueboys. They are looking at different fund-raising options such as window decal sales, concession stands, etc.
Diane shared that she has received the $5,000 check from the Dollar General grant already and the money has been spent on the intervention series that goes with the new textbooks. E-rate has been funded for $11,172 which is 76% of phone costs including internet, cell phones, etc.
She has one interview tomorrow for the special ed position. Jerry met with the Illini West principal last month and discussed redoing the crisis management plan. She is working with the sheriff’s department to put together an actual crisis drill with law enforcement as well as other emergency services personnel.
Diane also discussed the dismissal proposal. Currently there are 110 kids leaving the primary in private vehicles every day. Her plan would bring two buses in at 2:55 and all students that leave in cars being transported in personal vehicles would be bussed to the east end of the parking lot to meet their parents.
Mr. Ufkes entered the meeting at 7:21 p.m.
It was moved by Mrs. Stoverink and seconded by Mrs. Markley to approve consent agenda as presented. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, abstain; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes. Motion carried 5 – 0 – 1.
It was moved by Mr. Menn and seconded by Mrs. Fritz to approve the budget as presented. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes. Motion carried 6 – 0.
It was moved by Mrs. Markley and seconded by Mrs. Huston to approve first reading of the policies as presented. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes. Motion carried 6 – 0.
It was moved by Mrs. Stoverink and seconded by Mr. Ufkes to amend the above motion to remove Policy 4:170-E5. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes. Motion carried 6 – 0.
It was moved by Mrs. Stoverink and seconded by Mrs. Fritz to approve transporting primary students from the primary building to the middle school building after school is dismissed who have siblings who attend the middle school or a guardian staff member employed at the middle school. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes. Motion carried 6 – 0.
It was moved by Mr. Menn and seconded by Mrs. Markley to approve the transportation agreement with Illini West High School District #307 as presented. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes. Motion carried 6 – 0.
Mrs. Hardy shared that Diane and Jerry would like to add activity accounts for textbooks, PBIS and Blue Crew. She would also like to eliminate the accounts that are not in use. Action will be taken on this next month.
Mr. Pettit entered the meeting at 7:41 p.m.
Jerry shared that the Blue Crew will sell only rally towels. They will have a president and vice president and will discuss appropriate behavior at games. They would like to paint a section of the bleachers to be used as a student section. There may be a fee for membership, however that has not been decided.
It was moved by Mrs. Huston and seconded by Mrs. Markley to designate Shannon Twaddle as the election official for the April 5, 2011 school board election. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mrs. Stoverink and seconded by Mr. Menn to enter into executive session at 7:52 p.m. for the purpose of discussing bargaining and personnel. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mr. Menn and seconded by Mr. Pettit to approve the non-certified contract as presented. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mrs. Stoverink and seconded by Mrs. Markley to approve the salary of Shannon Twaddle at $15.35 per hour for FY2011. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mr. Menn and seconded by Mr. Ufkes to approve the annual salary of Ginny Hurwitz at $5,251.04 for FY2011. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mrs. Markley and seconded by Mr. Pettit to approve the salary of Carol Whewell at $19.17 per hour for FY2011. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mrs. Fritz and seconded by Mr. Ufkes to approve the annual salary of Carol Whewell as Transportation Director at $4,776.66 for FY2011. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mrs. Stoverink and seconded by Mr. Pettit to approve the salary of Robby Robinson at $20.37 per hour for FY2011. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mr. Pettit and seconded by Mr. Ufkes to adjourn the meeting at 9:08 p.m. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
REGULAR MEETING - AUGUST 18, 2010
The regular meeting of the Carthage E.S.D. #317 Board of Education was called to order at 7:00 p.m. by Board President Linda Stoverink. Roll Call: Mrs. Stoverink, present; Mr. Ufkes, present; Mrs. Fritz, present; Mr. Menn, absent; Mrs. Markley, present; Mr. Pettit, present; Mrs. Huston, present.
Item number IX, E. IASB Divison Governing Board was added to the agenda by unanimous consent.
John Wilde addressed the Board regarding the possible development of an elementary wrestling program. Wrestling is an IESA recognized activity at the 6th, 7th and 8th grade levels and 30 different weight classes so almost any student would be eligible to participate. Additionally, Mr. Wilde discussed the costs involved including the $50 IESA participation fee. Additional potential costs as mentioned by nearby districts that already have a wrestling program included coaching fee, meet fees, transportation costs and officials fees. Students buy their uniforms, shoes, etc. which the Carthage Fitness Center may be able to help with. He stated that it would be advantageous to students who would like to participate in the high school program to begin their training at the middle school level and asked if wrestling could be included on the extra-curricular survey at the end of the year.
Administrative Reports: Mrs. Hardy did not add to her written report.
Diane handed out current enrollment numbers for both buildings and expressed concern about reading testing that will be done at various grade levels, emphasizing the need for additional assistance with special education reading.
She and Brandy Parry surveyed parents living south of 136 and having a student in each building and there were 10 people interested in having their student(s) ride from the primary to the middle school thus eliminating 10 cars at the primary school and bringing three new cars to the middle school.
When Diane asked for volunteers to help with the primary garden she had one person respond affirmatively. She has talked to Peggy Latherow about her students helping with the garden so they are looking at having two students be garden aides instead of classroom aides. Jerry also talked to Cheryl Underwood about Builders Club helping on some Saturdays. It was also stated that approximately $200 worth of mulch would really help with the required maintenance.
It was moved by Mrs. Stoverink and seconded by Mrs. Huston to approve the consent agenda, including the activity fund statement, as amended. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 6 – 0.
The minutes of the July 21, 2010 regular meeting omitted First Community Bank of Carthage from the list of approved depositories. That correction will be made prior to filing the official minutes.
The new sidewalk at the football field is almost complete. Mr. Ufkes met with Tom Holtsclaw from the Illini West board to discuss the project and look at a couple different options. Only one bid was received from three that were requested. The approximate cost is $3,500 as they did go 6” deep and added rebar which increased the cost of the project significantly. They were unable to secure volunteer labor as originally hoped.
It was moved by Mr. Pettit and seconded by Mrs. Markley to pay 50% of the cost of the new sidewalk at the football field or $1,000, whichever is less. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 6 – 0.
Mrs. Hardy shared the IESA only recognizes a boys’ wrestling program, however, there is a waiver process that would allow female students to participate if interested. It was the consensus of the Board to honor Mr. Wilde’s request of including wrestling on the extra-curricular survey at the end of the year as long as there is a disclaimer clearly stating that it is not a district funded program.
It was moved by Mrs. Stoverink and seconded by Mr. Ufkes to approve the first reading of policies as presented. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 6 – 0.
The revised Transportation Agreement with Illini West is just for review this month. The three superintendents met and agreed upon taking out some of the previous language that no longer applied and updated the document as needed.
Mrs. Stoverink discussed the Joint Annual Conference held in Chicago in November and what expenditures are eligible for reimbursement and what is not not reimbursable. It was emphasized that the conference registration fee is not refundable under any circumstance and mentioned that maybe it would be prudent to wait until closer to the conference date to register a board member that may not be certain that he/she would be attending. One specific expense discussed was taxi fares. It was suggested that the board member differentiate between whether the travel in question is on behalf of the district or of a more personal interest. It was also pointed out that Board members are expected to reimburse prepaid fees for other meetings, such as division meetings, if something arises that prevents him/her from attending.
Item IX, E. IASB Governing Board Representative was added because Mrs. Stoverink had received a letter encouraging declaring a representative. There were no volunteers so the president is the representative by default.
It was moved by Mrs. Stoverink and seconded by Mr. Ufkes to enter into executive session for the purpose of discussing bargaining and personnel. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 6 – 0.
It was move by Mrs. Huston and seconded by Mrs. Markley to accept the resignation of Kelly Nagel, effective immediately, with thanks for her years of service. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 6 – 0.
It was moved by Mrs. Fritz and seconded by Mr. Ufkes to employ Sharon Barr as a part-time art teacher for the 2010-11 school year at the current contract rate. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 6 – 0.
It was moved by Mrs. Fritz and seconded by Mr. Pettit to adjourn the meeting at 9:13 p.m. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 6 – 0.