| Regular Meeting Minutes | |||
| Click on Month/Year below to go directly to corresponding minutes | |||
| July 2009 | August 2009 | September 2009 | October 2009 |
| November 2009 | December 2009 | January 2010 | February 2010 |
| March 2010 | April 2010 | May 2010 | June 2010 |
 |
 |
 |
Board Site Maintained by Shannon Twaddle |
JUNE 16, 2010 - REGULAR MEETING
The regular meeting of the Carthage E.S.D. #317 Board of Education was called to order at 7:00 p.m. by Board President Linda Stoverink. Roll Call: Mrs. Markley, absent; Mr. Pettit, absent; Mrs. Huston, present; Mrs. Stoverink, present; Mr. Ufkes, absent; Mrs. Fritz, present; Mr. Menn, present.
There were no additional agenda items or individuals wishing to address the board on stated agenda items.
Certificates of Recognition were presented to the members of the 2009-10 7th and 8th grades Blueboys and Bluegirls track teams for advancing to the state competition.
Mr. Pettit entered the meeting at 7:03 p.m.
Mr. Rodney Norris, the Illini West High School cross country track coach, provided a proposal and presentation to the Board regarding developing an elementary cross country program. Currently there is one student interested in such a program and the student’s parents are willing to pay all fees for this year. Mr. Norris is willing to coach the program at no charge.
The cross country program will be an action item next month.
Administrative Reports:
Mrs. Hardy reported that we did receive one of the last two general state aide payments.
Diane had no report.
It was moved by Mr. Menn and seconded by Mr. Pettit to approve the consent agenda with the addition of the bill from the Western Area Purchasing Co-Op. Roll Call: Mr. Pettit, no; Mrs. Huston, yes; Mrs. Stoverink, no; Mrs. Fritz, no; Mr. Menn, no. Motion failed 1 – 4.
It was moved by Mr. Menn and seconded by Mr. Pettit to approve the consent agenda as presented. Roll Call: Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mrs. Fritz, yes; Mr. Menn, yes. Motion carried 5 – 0.
Mr. Ufkes entered the meeting at 7:16 p.m.
It was moved by Mrs. Stoverink and seconded by Mrs. Fritz to approve payment of the bill to the Western Area Purchasing Co-Op after July 1 and prior to the July board meeting. Roll Call: Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes. Motion carried 6 – 0.
The board reviewed the proposed 2010-11 fee schedule and Mrs. Hardy distributed the results of her survey of extra-curricular admission costs charged by area districts. It was the recommendation of the administration to increase book rental fees by $10 to $60 per student and milk charges by $.05 to $.25.
It was moved by Mrs. Fritz and seconded by Mr. Ufkes to approve the 2010-11 fee schedule with the following changes: increase book rental to $60.00; increase the adult lunch charge to $3.00; increase the adult extra-curricular admission charge to $3.00 and increase the milk charge to $.25. Roll Call: Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes. Motion carried
6 – 0.
It was moved by Mrs. Huston and seconded by Mr. Pettit to approve the Crisis Management Plan as presented. Roll Call: Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes. Motion carried 6 – 0.
Mrs. Fritz exited the meeting at 7:29 p.m.
It was moved by Mr. Pettit and seconded by Mrs. Stoverink to approve the 2010-2011 Prevailing Wage Ordinance as presented. Roll Call: Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, no; Mr. Menn, yes. Motion carried 4 – 1.
It was moved by Mrs. Stoverink and seconded by Mr. Menn to accept the low bread bid from Interstate Brands for the 2010-2011 school year. Roll Call: Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mr. Menn, yes. Motion carried 5 – 0.
It was moved by Mrs. Huston and seconded by Mr. Ufkes to accept the low escalator milk bid from Prairie Farms for the 2010-2011 school year. Roll Call: Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mr. Menn, yes. Motion carried 5 – 0.
It was moved by Mr. Menn and seconded by Mrs. Stoverink to accept the low firm fuel bid from West Central FS for the 2010-2011 school year. Roll Call: Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mr. Menn, yes. Motion carried 5 – 0.
It was moved by Mr. Pettit and seconded by Mrs. Huston to accept the low garbage disposal bid from Area Disposal for the 2010-2011 school year. Roll Call: Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mr. Menn, yes. Motion carried 5 – 0.
It was moved by Mr. Ufkes and seconded by Mrs. Huston to accept the low snow removal bid from Andy Redenius for the 2010-2011 school year. Roll Call: Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mr. Menn, yes. Motion carried 5 – 0.
The Board discussed the cross country track proposal made earlier this evening. It was recommended that a Memorandum of Understanding with the IEA/CEA be prepared even though the position will not be paid.
It was moved by Mrs. Stoverink and seconded by Mr. Menn to enter into executive session at 7:43 p.m. for the purpose of discussing personnel and bargaining. Roll Call: Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mr. Menn, yes. Motion carried 5 – 0.
It was moved by Mrs. Markley and seconded by Mr. Ufkes to adjourn the meeting at 8:22 p.m. Roll Call: Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mr. Menn, yes. Motion carried 6 – 0.
MAY 19, 2010 - REGULAR MEETING
The regular meeting of the Carthage E.S.D. #317 Board of Education was called to order at 7:00 by Board President Linda Stoverink. Roll Call: Mr. Menn, present; Mrs. Markley, present; Mr. Pettit, absent; Mrs. Huston, present; Mrs. Stoverink, present; Mr. Ufkes, present; Mrs. Fritz, present.
There were no additional agenda items.
Tom White was in attendance to address the board regarding agenda item VIII,B Carthage Elementary Sports Boosters.
Administrative Reports:
Mrs. Hardy had nothing to add to her written report.
Mr. Pettit entered the meeting at 7:04 p.m.
Diane reported that the spelling bee was held today. The teachers made the first PBIS video last night which will be shown to the students at the beginning of the school year. The kindergarten rodeo went well with 29 parents and 37 children in attendance. Currently there are 42 students signed up for next year.
Diane and PTO president Brandy Parry shared concerns regarding the busing situation at the primary school and some ideas that they had had to possibly help alleviate the traffic congestion. It was the consensus of the board that there needs to be a survey conducted of parents that live south of Hwy. 136 with clarification that the survey is for informational purposes only, no guarantees are being made.
It was asked what the district’s liability is as far as students that walk or bike to and from school. Mrs. Hardy replied that the district’s liability ends at the property line.
It was moved by Mrs. Markley and seconded by Mr. Pettit to approve the consent agenda as presented. Roll Call: Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes. Motion carried 7 – 0.
It was asked why the 5/6 track account in the activity fund was so large. The board was informed that it is because they sell concessions at track meets. The board also inquired about the student council account’s revenue source and why the balance is so large. Mrs. Hardy shared that a lot of the revenue is from the sale of butter braids. It was also pointed out that when the middle school PTO dissolved the money was donated to the student council. There is discussion taking place currently to use $5,000-$6,000 of the student council balance to purchase textbooks.
It was moved by Mr. Menn and seconded by Mr. Ufkes to approve the bus driver procedure document for Carthage Elementary School District #317. Roll Call: Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes. Motion carried 7 – 0.
Carthage Elementary Sports Boosters – Mr. White shared that 12 individuals had gotten together and decided that there is a need for an elementary district sports booster program. Following the board’s discussion on the item last month, the group has provided a revised constitution that addressed the concerns expressed at that time. It was clarified that this is an elementary organization, not just a middle school organization, and the revised document also includes provisions for dissolution as requested.
Mr. White also shared that they have applied for a tax I.D. number and are expecting to receive it in the near future. They have also applied for non-profit status. At this time, they would like the boards approval to proceed.
It was moved by Mr. Menn and seconded by Mrs. Huston to approve the Carthage Elementary School District #317 Sports Boosters organization’s by laws. Roll Call: Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes. Motion carried 7 – 0.
It was moved by Mr. Pettit and seconded by Mrs. Markley to approve the second reading of policies with noted changes. Roll Call: Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes. Motion carried 7 – 0.
Mrs. Hardy discussed the Race to the Top grant. The second applications are due to ISBE by May 24 and will require board signature so she wanted the board’s input as to how to proceed. She explained that much of the grant criteria are things that will have to be done anyway; however, if the grant were to be received, the timelines for achieving the criteria could be moved up. Another portion of the grant requires that 50% of teacher and principal evaluation must be tied to student achievement so recipient districts would have to work closely with the union to develop a teacher evaluation tool. It was the consensus of the board to proceed with the application process.
2010-2011 Fee Schedule – Mrs. Hardy is recommending raising book fees by $10 to help compensate for the loss of the textbook loan program. It was also suggested that we look at what other districts are charging for extra curricular admission and whether the cost of admission and/or passes needs to be adjusted as well.
It was moved by Mrs. Markley and seconded by Mr. Ufkes to approve the membership in Illinois Elementary School Association for FY10-11. Roll Call: Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes. Motion carried 7 – 0.
Mrs. Hardy informed the board that, as Randy reported last month, the Crisis Management Plan has been updated with the main revisions being made to contact information. This is being discussed this month so that formal action can be taken in June.
The board was reminded that the board-sponsored end of school year luncheon will be held on May 25th at 11:30 in the primary multi-purpose room. Board members are to provide desserts for the staff.
It was moved by Mr. Menn and seconded by Mrs. Markley to enter into executive session for the purpose of discussing personnel, bargaining and litigation. Roll Call: Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes. Motion carried 7 – 0.
It was moved by Mrs. Stoverink and seconded by Mrs. Fritz to approve the summer employment of Tyler Walker, Kim Ellefritz and Richard Duffy at the summer contract rate of $11.37 per hour, Carl Hartweg at the rate of $8.25 per hour and John Edris for summer maintenance at the summer maintenance contract rate of $11.37 per hour. Roll Call: Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes. Motion carried 7 – 0.
It was moved by Mrs. Stoverink and seconded by Mrs. Markley to adjourn the meeting at 9:02 p.m. Roll Call: Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes. Motion carried 7 – 0.
APRIL 21, 2010 - REGULAR MEETING
The regular meeting of the Carthage E.S.D. #317 Board of Education was called to order at 7:00 p.m. by Board President Linda Stoverink. Roll Call: Mrs. Fritz, present; Mr. Menn, present; Mrs. Markley, present; Mr. Pettit, absent; Mrs. Huston, present; Mrs. Stoverink, present; Mr. Ufkes, present.
There were no additional agenda items.
Individuals wishing to speak on stated agenda items: Michelle Hitz, Maria Wildrick, Pam Dion, Tiana Kirby and Lorinda Markey addressed the Board regarding secretarial needs for next year.
Mr. Pettit entered the meeting at 7:09 p.m.
Teacher presentation – Dena McDonald spoke on behalf of a group of teachers wanting to establish a sick leave bank.
Administrative Reports:
Mrs. Hardy informed the Board that Illini West has requested to have a transportation committee meeting. Since the Transportation Agreement was drawn up by the four boards, there is not an actual Transportation Committee. Mrs. Hardy and Jo Campbell are in agreement that they are not interested in meeting one-on-one with the Illini West representatives but would be willing to meet with all four districts and asked our Board’s input on the topic. It was stated that all districts should be on the same formula and agreed upon that all districts should be involved in any meeting. If a Transportation Committee is to be formed, it was agreed that Mr. Menn and Mr. Pettit shall comprise such a committee.
Mrs. Hardy also shared that, as of today, the State owes our district $475,000.
Diane reported that the primary teachers have gotten PBIS started.
Randy informed the Board that the Science Fair will be held on May 12th. He also reported that he has gotten the Crisis Management Plan updated.
It was moved by Mrs. Markley and seconded by Mrs. Huston to approve the consent agenda as presented. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mr. Menn and seconded by Mr. Ufkes to approve the final 2009-2010 calendar as presented. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mrs. Stoverink and seconded by Mrs. Fritz to approve the 2010-2011 calendar as presented. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mrs. Stoverink and seconded by Mrs. Fritz to approve the handbook changes as presented. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was clarified that “chronic absences” is five days then it goes to the Regional Office of Education and a truancy officer intervenes.
Mrs. Hardy expressed her concerns with the projects suggested by Energy Management Services and would like for further research to be done prior to committing to any such project. The Board will wait until Mrs. Hardy has a solid recommendation on proceeding with these projects before taking action.
The Board reviewed the bus driver procedures/drug and alcohol testing. It was noted that there is no change being made to the way these procedures have been done, merely an update to the documents to revise the district name and formal adoption by the E.S.D. #317 Board. The Board will take action on these procedures next month.
There is a group of individuals working on forming a Sports Boosters club for the Elementary District and a draft copy of their constitution was included in this month’s packet. Tom White is the president and John Wilde is vice president. There were some concerns expressed with the proposed constitution such as stating “Carthage Middle School” rather than Carthage Elementary District” and that a method of dissolution should be included in the document. It was also questioned whether or not they had filed a non-profit application or what their intentions were with that issue. While the Board is very supportive of the concept, they would like these issues addressed priot to taking formal action.
It was moved by Mrs. Stoverink and seconded by Mrs. Markley to approve the first reading of policies as presented. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.-
It was moved by Mr. Pettit and seconded by Mrs. Huston to enter into executive session at 7:44 p.m. for the purpose of discussing personnel, bargaining and litigation. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mr. Ufkes and seconded by Mrs. Fritz to approve the employment of John Phillips as a regular route bus driver effective March 29, 2010 at the current contract rate. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mrs. Fritz and seconded by Mr. Menn to accept the resignation of Peggy Lemley, with gratitude for her years of service, from the position of business secretary effective June 30, 2010. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mr. Menn and seconded by Mrs. Markley to accept the resignation of Randy Struck from the position of principal effective June 30, 2010. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mrs. Markley and seconded by Mr. Pettit to adopt the resolution to reduce in force non-certified staff member Jodi Burling at the end of the 2009-2010 school year. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mr. Pettit and seconded by Mrs. Huston to adopt the resolution to reduce in force non-certified staff member Barb Dowdall at the end of the 2009-2010 school year. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mrs. Huston and seconded by Mrs. Stoverink to adopt the resolution to reduce in force non-certified staff member Bev Frakes at the end of the 2009-2010 school year. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mrs. Stoverink and seconded by Mr. Ufkes to adopt the resolution to reduce in force non-certified staff member Nancy Goetz at the end of the 2009-2010 school year. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mr. Menn and seconded by Mr. Pettit to adopt the resolution to reduce in force non-certified staff member Tiana Kirby at the end of the 2009-2010 school year. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mrs. Huston and seconded by Mrs. Stoverink to adopt the resolution to reduce in force non-certified staff member Vicky Lantz at the end of the 2009-2010 school year. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mrs. Markley and seconded by Mrs. Huston to adopt the resolution to reduce in force non-certified staff member Judy McGaughey at the end of the 2009-2010 school year. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mrs. Fritz and seconded by Mrs. Markley to adopt the resolution to reduce in force non-certified staff member Connie Schulz at the end of the 2009-2010 school year. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mr. Ufkes and seconded by Mr. Menn to adopt the resolution to reduce in force non-certified staff member Tyler Walker at the end of the 2009-2010 school year. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mrs. Markley and seconded by Mr. Pettit to adopt the resolution to reduce in force non-certified staff member Regina Wright at the end of the 2009-2010 school year. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mrs. Huston and seconded by Mrs. Stoverink to adopt the resolution to reduce the employment status of non-certified staff member Kim Ellefritz at the end of the 2009-2010 school year. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
It was moved by Mrs. Fritz and seconded by Mrs. Markley to adjourn the meeting at 9:59 p.m. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes. Motion carried 7 – 0.
MARCH 17, 2010 - RIF HEARING AND REGULAR MEETING
The RIF hearing of the Carthage E.S.D. #317 Board of Education was called to order at 7:00 p.m. by Board President Linda Stoverink. Roll Call: Mr. Ufkes, present; Mrs. Fritz, present; Mr. Menn, present; Mrs. Markley, present; Mr. Pettit, absent; Mrs. Huston, present; Mrs. Stoverink, present.
Mrs. Hardy read a letter evidencing the reasoning behind the action being taken tonight.
The Board recognized visitors wishing to speak on the proposed reductions in force.
John Huston, Zak Huston, and Julie Boyer and Jerry Butcher addressed the Board.
The RIF hearing was adjourned by consensus at 7:14 p.m.
The regular meeting of the Carthage E.S.D. #317 Board of Education was called to order at 7:14 p.m. Roll Call: Mr. Ufkes, present; Mrs. Fritz, present; Mr. Menn, present; Mrs. Markley, present; Mr. Pettit, absent; Mrs. Huston, present; Mrs. Stoverink, present.
There were no additional agenda items or individuals wishing to address the board on stated agenda items.
Administrative Reports:
Mrs. Hardy had no additional report.
Diane shared that the newly created primary PBIS team will be attending training on the 30th.
Randy informed the board that the middle school talent show will be this Friday at 8:30 and the science fair is scheduled for the 25th.
It was moved by Mr. Menn and seconded by Mrs. Markley to approve the consent agenda as presented. Roll Call: Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
It was moved by Mrs. Fritz and seconded by Mr. Menn to terminate the lease agreement with Carl Sandburg College for the use of the Education Commons as of June 30, 2010. Roll Call: Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
Mrs. Hardy shared that the Education Commons’ secretary’s salary would be the only savings in education fund. The additional expenses, including custodial services and classroom rent, are paid out of the building fund. It was noted that we are parting on good terms.
The board reviewed the 2010-11 calendar drafted by the three superintendents. It will be shared with the staff and brought back for approval next month.
The board received recommendations from the Handbook Committee which is comprised of Mrs. Fritz, Mrs. Markley, Randy Struck, Brandy Parry, Michelle Bavery and Tricia Kinnamon on handbook changes for next school year.
Randy pointed out that many of the changes were either simple re-wordings or changes in state requirements. Mrs. Hardy stated her concerns, however, about one of the proposed changes that allows community service projects for additional credit to be applied to makeup work. There will be additional discussion on some of these items before being brought back next month for final approval.
It was moved by Mrs. Stoverink and seconded by Mrs. Fritz to enter into executive session at 7:33 p.m. for the purpose of discussing personnel and litigation. Roll Call: Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
It was moved by Mr. Ufkes and seconded by Mrs. Fritz to accept the resignation of Cheri Dale from the position of bus driver effective February 23, 2010. Roll Call: Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
It was moved by Mrs. Fritz and seconded by Mr. Menn to adopt the Resolution to reduce in force part-time certified staff member Becky Wilhite at the end of the 2009-2010 school year. Roll Call: Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
It was moved by Mr. Menn and seconded by Mrs. Markley to adopt the Resolution to reduce in force part-time certified staff member Julia Boyer at the end of the 2009-2010 school year. Roll Call: Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
It was moved by Mrs. Markley and seconded by Mrs. Huston to adopt the Resolution to reduce in force full-time certified staff member Rose Fisher at the end of the 2009-2010 school year. Roll Call: Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
It was moved by Mrs. Huston and seconded by Mrs. Stoverink to adopt the Resolution to reduce in force full-time certified staff member Traci Twaddle at the end of the 2009-2010 school year. Roll Call: Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
It was moved by Mrs. Stoverink and seconded by Mr. Ufkes to adopt the Resolution to reduce in force full-time certified staff member Rachel Huston at the end of the 2009-2010 school year. Roll Call: Mr. Ufkes, yes; Mrs. Fritz, abstain; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, abstain; Mrs. Stoverink, yes. Motion carried 4 – 0 – 2.
It was moved by Mr. Menn and seconded by Mr. Ufkes to adopt the Resolution to reduce in force full-time certified staff member Keleen Nagel at the end of the 2009-2010 school year. Roll Call: Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
It was moved by Mrs. Stoverink and seconded by Mr. Ufkes to adopt the Resolution to reduce in force full-time certified staff member Laura Rupert at the end of the 2009-2010 school year. Roll Call: Mr. Ufkes, yes; Mrs. Fritz, yesd; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
It was moved by Mr. Ufkes and seconded by Mrs. Fritz to adjourn the meeting at 8:26 p.m. Roll Call: Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
FEBRUARY 17, 2010 – REGULAR MEETING
The regular meeting of the Carthage E.S.D. #317 Board of Education was called to order at 7:00 p.m. by Board President Linda Stoverink. Roll Call: Mrs. Stoverink, present; Mr. Ufkes, present; Mrs. Fritz, present; Mr. Menn, present; Mrs. Markley, present; Mr. Pettit, present; Mrs. Huston, present.
There were no additional agenda items or individuals wishing to address the board on stated agenda items.
The board presented certificates of recognition to the members and coaches and manager of the 8th grade girls’ basketball team that placed 3rd at state.
Kim Weaver and Harry Akers of Energy Systems Group presented the findings of the energy audit that their firm conducted of our facilities. Their main area of concern was the age of the two boilers at the high school so they offered three possible solutions to the problem, their recommendation being to install geothermal heating and cooling for all buildings.
Should the Board decide to proceed with such a project, the next step would be to select a contractor and then conduct an investment grade audit which would entail load measurements, modeling etc. The competitive bidding process would then begin. It was their opinion that if the request for proposals could be completed in March, there would be a sufficient turn-around time to complete the project over the summer.
Administrative Reports-
Mrs. Hardy met with Dr. Sundberg of Carl Sandburg College, who will be taking over as president of Carl Sandburg College on July 1st, regarding our usage of the Education Commons. Dr. Sundberg, Tom Schmidt and Vicki are going to have another conversation on Wednesday through a conference call. They have been checking to verify that there was not a contract on file in addition to what is in our file. They have not found any other or additional contract. They seem very understanding of our situation. The superintendents are planning to meet on the 22nd to work on next years’ calendar. Mrs. Hardy also reported that the state has paid the $64,000 on the list of monies owed to us that was included in her report, but that is all.
Diane shared information on the Middle School library as provided by Dana Hendricks as well as the internet safety curriculum that she will be going over with the teachers this school improvement day. All teachers will be teaching one internet safety class this year. She added up what was brought back from Naier this last time and it was over $500 just in labels. We were also able to get the kindergarten teacher series of the Open Court reading series that we use.
Randy shared that that Christine Murphy was selected Region 19 coach of the year. He has been working on schedules for the upcoming ISAT testing and organizing the reward trips to Fun City. All grades fourth through eighth qualify for the reward trip. He sent out a letter to local businesses and received a good response in providing ISAT incentives. It was asked what the cost of the trip to Fun City was and he replied that the $15 per student includes pizza and soda. The Middle School general activity account will be paying for the trips with assistance from student council and fund raisers.
It was moved by Mrs. Markley and seconded by Mr. Pettit to approve the consent agenda with noted corrections to the January minutes. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mr. Menn and seconded by Mrs. Huston to approve the second reading and adoption of policies 2:250; 2:250-AP1; 2:250-E1; 4:110; 4:110-AP2; 4:120; 4:120-AP; 4:130; 4:150; 4:160; 4:160-AP; 5:10; 6:20; 6:50; 6:60; 6:60-AP; 6:185; 7:10; 7:20; 7:180 and 8:70. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mrs. Stoverink and seconded by Mr. Ufkes to approve the removal of policies 2:250-E2 and 2:250-E3 from our current policies. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
Following discussion on the findings shared tonight by the representatives of Energy Systems Group, it was the consensus of the board to proceed with the windows, doors and sensors portion of the projects.
It was suggested that we contact Harold to get his input on doing such a project.
The Board discussed the proposal to switch from doing a back to school luncheon in August to holding a staff appreciation luncheon at the end of the school year. It was the consensus of the Board that making that change would be fine.
The Western Division spring meeting is coming up on March 18th in Sciota. Mrs. Stoverink will be attending. Anyone else interested in attending should let Shannon know by the end of the month.
It was moved by Mrs. Stoverink and seconded by Mrs. Fritz to enter into executive session at 8:48 p.m. for the purpose of discussing personnel, student issues, bargaining and litigation. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mrs. Markley and seconded by Mrs. Fritz to extend the current superintendent contract with Vicki Hardy to end June 30, 2013 with salaries to be determined annually. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mrs. Fritz and seconded by Mrs. Stoverink to extend the current technology/curriculum director contract with Diane Pepple to end June 30, 2013 with salaries to be determined annually. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mr. Ufkes and seconded by Mrs. Fritz to adjourn the meeting at 11:49 p.m. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
JANUARY 20, 2010 - REGULAR MEETING
The regular meeting of the Carthage E.S.D. #317 Board of Education was called to order at 7:00 p.m. by Board President Linda Stoverink. Roll Call: Mr. Pettit, present; Mrs. Huston, present; Mrs. Stoverink, present; Mr. Ufkes, present; Mrs. Fritz, present; Mr. Menn, present; Mrs. Markley, absent.
There were no additional agenda items or individuals wishing to address the board on stated agenda items.
The student recognition scheduled for tonight was postponed until the February regular meeting due to a conflicting event taking place this evening.
Administrative Reports:
Mrs. Hardy provided additional information on the ages of computers in the district. It was asked if we could possibly increase the lease levy for the purpose of technology and explained that we have never leased such equipment in the past. Currently, the lease levy is being used for the copiers lease.
Diane and Randy were both excused from tonight’s meeting due to weather conditions.
It was moved by Mr. Menn and seconded by Mrs. Huston to approve the consent agenda as presented. Roll Call: Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes. Motion carried 6 – 0.
The board reviewed the schedule for the upcoming Board Retreat.
It was moved by Mrs. Stoverink and seconded by Mr. Pettit to approve the first reading of policies as presented. Roll Call: Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes. Motion carried 6 – 0.
The board discussed the proposed policy revisions and Mrs. Hardy addressed questions and concerns.
The second quarter revenue and expense summary was reviewed and Mrs. Hardy pointed out that the corporate personal property replacement revenue was not as high as planned. It was also pointed out that the overage on the transportation fund state revenue line item is due to the fact that the monies received during this fiscal year should have been received last year.
It was suggested that we encourage the newspaper to run an article on how far the state is behind on funding each district in this area.
It was moved by Mrs. Stoverink and seconded by Mrs. Fritz to enter into executive session at 7:30 p.m. for the purpose of discussing personnel. Roll Call: Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes. Motion carried 6 – 0.
It was moved by Mrs. Stoverink and seconded by Mrs. Fritz to accept the resignation of Dena McDonald at the end of the 2010-11 school year with thanks for her 37 years of service. Roll Call: Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes. Motion carried 6 – 0.
It was moved by Mr. Pettit and seconded by Mr. Ufkes to adjourn the meeting at 7:45 p.m. Roll Call: Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes. Motion carried 6 – 0.
DECEMBER 16, 2009 - REGULAR MEETING
The regular meeting of the Carthage E.S.D. #317 Board of Education was called to order at 7:03 p.m. by Board President Linda Stoverink. Roll Call: Mrs. Markley, present; Mr. Pettit, present; Mrs. Huston, present; Mrs. Stoverink, present; Mr. Ufkes, present; Mrs. Fritz, present; Mr. Menn, present.
There were no additional agenda items or individuals wishing to address the board on stated agenda items.
Administrative Reports:
Mrs. Hardy provided information on the new Race to The Top federal grant for which Illinois is competing as a state. The total of the grant is $400,000,000, however the amount that each district would receive is dependent upon how many districts submit the required Memorandum of Understanding. She will be sitting in on a webinar on Friday to get more information on the grant.
She also reported that Robby is looking into having a light put up to illuminate the crosswalk at the middle school as had been suggested.
Diane reported that she did benchmarking today at the Primary School and will do so tomorrow at the Middle School using AIMSWeb. Data analyzed today was varied with some being good and some disappointing. She is still working on establishing the tutoring at the Middle School which will be coordinated through the Mental Health Center and therefore at no cost to us.
It was moved by Mr. Pettit and seconded by Mrs. Markley to approve the consent agenda as presented. Roll Call: Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes. Motion carried 7 – 0.
It was moved by Mr. Menn and seconded by Mrs. Fritz to approve the tax levy as presented. Roll Call: Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes. Motion carried
7 – 0.
It was moved by Mrs. Stoverink and seconded by Mrs. Fritz to approve and adopt the policies as presented. Roll Call: Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes. Motion carried 7 – 0.
The board discussed policy 7:240 which pertains to random drug screening on students. Drug screening is becoming a requirement by IHSA but not by IESA.
Board members that attended the Joint Annual Conference in Chicago last month reported on the various breakout sessions that they had attended. Some of the session topics included finance, RTI, bargaining, past practice, drug dogs, the one cent county tax and classroom scheduling.
The board discussed the upcoming Board Retreat and items to be included on the agenda. Mrs. Hardy pointed out that there will be a lot of time spent discussing scheduling for next year.
Other items suggested for discussion included:
v Curriculum report from the CAC
v Review of mission statement and board goals
v Feasibility study on reorganization
v Summer work
v Technology
v Enrollment trends
v Budget forecast/salary projections
v AIMSWeb
The board discussed conducting a staff survey and handed out a copy of the proposed form. Results of the survey will be compiled and discussed further at the Retreat.
The meeting was adjourned at 8:03 p.m.
NOVEMBER 18, 2009 - REGULAR MEETING
The regular meeting of the Carthage E.S.D. #317 Board of Education was called to order at 7:00 p.m. by Board President Linda Stoverink. Roll Call: Mr. Menn, present; Mrs. Markley, present; Mr. Pettit, present; Mrs. Huston, present; Mrs. Stoverink, present; Mr. Ufkes, present; Mrs. Fritz, present.
There were no additional agenda items.
There were no individuals wishing to address the Board on agenda items.
The Board heard a report on the fiscal year 2009 audit by Russ Rumbold of Gorenz and Associates. Mr. Rumbold reported that the district is in good financial position having received a financial score of 4.0, the highest possible score, and existing fund balances of approximately five and a half months operating expenses on hand with no outstanding debt.
Administrative Reports-
Mrs. Hardy clarified the article in last week’s Journal Pilot regarding test scores in the county and distributed supporting information from the Illinois Interactive Report Card website. She has already discussed the article’s inaccuracies with newspaper editor Joy Swearingen and an additional article will be printed soon.
It was requested by one of the board members that a light be installed at the Middle School crosswalk to increase visibility especially before and after night ball games. There is already a pole in place that a light could be placed on.
Mr. Menn inquired about the punch list for the high school roof project. Mrs. Hardy reported that architect Paul Adams was here today and informed the contractor, Five Star Roofing, that there needed to be some additional caulking applied and required paperwork turned in to BLDD Architects before the retainage would be released. The retainage amount was submitted in this month’s bills for approval by the Board but payment will not be release until instructed by BLDD.
Mrs. Huston reported that she had attended the H1N1 clinic at our school and was very proud of how the clinic was conducted.
Randy reported that the Primary School’s newly implemented early morning reading program designed by him and Diane in which the older students read to the younger students is going well and continues to improve daily.
Question was asked about the services being provided to our ELL (English Language Learners) students. Vicki informed the Board that those students are receiving tutoring services through a program provided by the Mental Health Center. There is Title III monies available to assist in providing such services however a district must have a certain percentage of eligible students and we do not have enough students to qualify.
It was moved by Mrs. Markley and seconded by Mrs. Huston to approve the consent agenda as presented. Roll Call: Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes. Motion carried 7 – 0.
The board reviewed the audit presented earlier this evening by Russ Rumbold. It was suggested that we check with District Treasurer Ginny Hurwitz on collateralization of our accounts.
It was moved by Mr. Menn and seconded by Mr. Ufkes to approve the audit as presented. Roll Call: Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes. Motion carried 7 – 0.
It was moved by Mr. Pettit and seconded by Mrs. Huston to approve the proposed tax levy as presented. Roll Call: Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes. Motion carried 7 – 0.
Vicki reviewed the proposed levy and explained that, in an effort to keep taxes down in this economy, she had decided not to levy for the IMRF fund or the Social Security fund because we currently have approximately 51 months of operating monies available. The levy that she is recommending is based on an estimated 5% increase in EAV. She provided a handout showing what the tax rate would be based on varying changes in EAV. Based on the proposed levy, we would not have to hold a Truth in Taxation Hearing since the proposal is not in excess of 105% but we will hold a Hearing anyway at the recommendation of the auditors.
It was moved by Mrs. Stoverink and seconded by Mrs. Fritz to approve the policies as presented for a first reading. Roll Call: Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes. Motion carried 7 – 0.
It was the consensus of the Board to hold a Planning Retreat on January 23, 2010 at 9:00 a.m. in this office.
It was moved by Mrs. Stoverink and seconded by Mrs. Markley to enter into executive session at 8:40 p.m. for the purpose of discussing personnel Roll Call: Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes. Motion carried 7 – 0.
It was moved by Mrs. Huston and seconded by Mrs. Fritz to approve the employment of Christina Koltzenburg for position of Middle School lunch clerk at the stated contract rate. Roll Call: Mr. Menn, abstain; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes. Motion carried 6 – 0 – 1.
It was moved by Mrs. Markley and seconded by Mrs. Stoverink to approve the maternity leave of Rachel Huston as requested. Roll Call: Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes. Motion carried 7 – 0.
It was moved by Mr. Pettit and seconded by Mrs. Markley to adjourn the meeting at 8:56 p.m. Roll Call: Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes. Motion carried 7 – 0.
OCTOBER 21, 2009 - REGULAR MEETING
The regular meeting of the Carthage E.S.D. #317 Board of Education was called to order at 7:00 p.m. by Board President Linda Stoverink. Roll Call: Mrs. Fritz, present; Mr. Menn, present; Mrs. Markley, present; Mr. Pettit, absent; Mrs. Huston, present; Mrs. Stoverink, present; Mr. Ufkes, absent.
Item # IX, D Contractor Payments was added to the agenda.
The Board heard a presentation by Kim Weaver of Energy Systems Group. Their company provides the service of evaluating a district’s energy utilization and recommending improvements that may reduce energy costs. Since the initial walk-through involves no expense to the district, it was the consensus of the board to proceed with such an evaluation.
Administrative Reports –
Mrs. Hardy reported that an emergency lockdown drill was performed this morning at the Primary School after she received a call from Illini West Principal Brad Gooding that the high school was bringing in the drug dogs. The Primary School remained on lockdown until the dogs were out of the building. The drill went well.
Mr. Menn asked about the status of the radio tower. As of yet, we have not heard whether they’ve found a tower to put the repeater on. The expected cost of this relocation is approximately $1,000 to $2,000 immediately with additional unknown costs expected later. Mrs. Hardy informed the Board that our current system is outdated and FCC will not approve relocation without upgrading to narrow band service. Such an upgrade will result in having to replace all radios as well.
Mr. Struck was supervising a basketball game tonight.
Diane had no additional report.
It was moved by Mr. Menn and seconded by Mrs. Markley to approve the consent agenda as presented. Roll Call: Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 5 – 0.
It was noted that the Primary supplies Early Childhood supplies accounts are already over budget for the year, however, the Early Childhood program has ARRA funds available for additional supplies if needed. The Primary teachers typically order all of their supplies at the end of the preceding year so very little additional purchasing is required throughout the year.
The Board discussed the proposed H1N1 clinic at the schools. It was asked whether they were doing just the shots at the clinic that they want to do at the school or if the nasal spray that contains the live virus would be used as well. It was clarified that during the clinic the Health Department staff would only be using the shot vaccine. Mrs. Hardy shared a letter that she would be sending home with students along with information from the health department about the vaccine and a consent form. No child will be vaccinated without a signed consent form.
Mrs. Hardy stated the she will be meeting with Jo Campbell and Mr. Mauzy tomorrow to discuss a unified plan. She also stated that if one building in a district stays open, the district does not have to make up the missed day and the building that closed would not use that time frame for calculation of highest ADA.
It was the consensus of the board to proceed with conducting the vaccination clinic.
The board reviewed the bus bids that were opened on October 15th. Mrs. Hardy pointed out that we are deficit spending this year in the transportation fund, however we do have a healthy balance in that fund. She has considered purchasing only one bus and wanted the board to take that option into consideration as well rather than purchasing a large and a small bus. She shared that our newest bus had some issues when first received but she hadn’t been made aware of additional concerns until today when it was mentioned that the inline V6 engine does have more power but would be an upgrade of a couple thousand dollars. It was noted, however, that there is no documentation indicating that there is a problem with the bus which is the same unit as what she is recommending tonight because it is the lowest price. It was pointed out that if we take delivery of the 2010 bus by October 31st they would take another $2,000 off of the quoted price.
It was moved by Mrs. Stoverink and seconded by Mrs. Huston to approve the purchase of the new 2011 IC/CE 200 65 passenger bus from Midwest Transit Equipment for the net purchase price of $69,714 to include the trade-in of a 1995 International 65 passenger bus. Roll Call: Mrs. Fritz, no; Mr. Menn, no; Mrs. Markley, no; Mrs. Huston, yes; Mrs. Stoverink, no. Motion failed 1 – 4.
It was moved by Mrs. Markley and seconded by Mr. Menn to approve the purchase of the 2010 IC/CE 200 72 passenger bus from Midwest Transit Equipment for the net purchase price of $67,007 to include the trade-in of a 1995 International 65 passenger bus. Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 5 – 0.
It was moved by Mrs. Fritz and seconded by Mr. Menn to authorize payment for the unit prior to the November board meeting. Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 5 – 0.
There was no action taken on purchasing the second bus.
It was moved by Mrs. Fritz and seconded by Mrs. Huston to approve entering into an agreement with Fairbanks LLC for the purpose of providing administration of Medicaid claiming services. Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 5 – 0.
After discussing the student recognition to be held in November, it was the consensus of the board to hold a special meeting at 6 p.m. at the Primary School Multi-Purpose Room then return to the district office for the regular meeting at 7 p.m.
There was no one interested in attending the upcoming Western Division fall meeting in Abingdon.
We received today the second Certificate for Payment for the roof project. The certificates for payment are presented to BLDD by the contractor and then to us once the architect has approved them.
We have paid 1/3 of the project cost already so this request is for the second third. Paul Adams was on site today and advised that the project is 70-75% complete.
We would like to have your permission to make the second and third payments prior to the November board meeting so as not to keep the contractor waiting.
It was moved by Mr. Menn and seconded by Mrs. Markley to authorize the second and third payments for the high school roof project to O & M Construction prior to the November board meeting.
It was moved by Mrs. Stoverink and seconded by Mrs. Markley to enter into executive session at 8:40 p.m. for the purpose of discussing personnel. Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 5 – 0.
It was moved by Mr. Menn and seconded by Mrs. Stoverink to approve the employment of Betsy Wujek for the position of 5th and 6th grade volleyball at the stated contract rate. Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 5 – 0.
Mr. Pettit entered the meeting at 9:09 p.m.
It was moved by Mr. Menn and seconded by Mr. Pettit to adjourn the meeting at 9:11 p.m. Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
SEPTEMBER 16, 2009 - BUDGET HEARING
The Budget Hearing of the Carthage E.S.D. #317 Board of Education was called to order at 7:00 p.m. by Board President Linda Stoverink. Roll Call: Mr. Ufkes, present; Mrs. Fritz, absent; Mr. Menn, present; Mrs. Markley, present; Mr. Pettit, absent; Mrs. Huston, present; Mrs. Stoverink, present.
Mrs. Hardy reviewed the proposed FY10 budget which has been on display since the July board meeting. There have been a few changes since that meeting and there may continue to be changes because of the uncertainty of the state’s distribution of General State Aid payments. Some of the payments will be ARRA payments, or federal monies, and some will be typical state payments.
Mr. Pettit entered the hearing at 7:02 p.m.
Mrs. Hardy noted that the budget that will be submitted to the state reflects deficit spending on page two, however, a deficit reduction plan is not required since it does not result in a negative balance.
It was pointed out that the special ed tuition line item has been increased significantly because the West Central Illinois Special Ed Co-op did not bill for FY09 until after July 1st so there is the potential that we may have to make two payments in one year.,
Illini West paid their FY08 and FY09 transportation both in FY09 so our transportation reimbursement is less than usual. Mrs. Hardy reminded the board that we are planning to purchase two buses this year.
Another unplanned expenditure for FY10 is a significant increase in the district’s IMRF contribution because the employer rate doubled this year. That information was not available when the levy was done.
Tort fund expenditures are being transferred according to the Risk Management Plan.
The life safety fund is deficit spending this year because of two big projects, replacing the high school roof and upgrading the electrical panels at the high school.
There were no visitors wishing to address the Board on the proposed budget.
It was moved by Mr. Ufkes and seconded by Mrs. Huston to adjourn the Budget Hearing at 7:07 p.m. Roll Call: Mr. Ufkes, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes.
SEPTEMBER 16, 2009 - REGULAR MEETING
The regular meeting of the Carthage E.S.D. #317 Board of Education was called to order at 7:07 p.m. by Board President Linda Stoverink. Roll Call: Mr. Ufkes, present; Mrs. Fritz, absent; Mr. Menn, present; Mrs. Markley, present; Mr. Pettit, present; Mrs. Huston, present; Mrs. Stoverink, present.
It was the consensus of the Board to add agenda item VII, C Unfinished Business Items.
There were no individuals wishing to speak on agenda items
Administrative Reports-
Mrs. Hardy pointed out that our state scores were included with her written report. E-report cards have been received via the superintendents’ website but not yet released to the public. Our science scores are very good.
Mr. Struck had no additional report.
Diane will have the Health Department review our H1N1 Plan. On the SIP day this Friday she plans to look at test scores with all teachers and have them suggest possible interventions for students that are “on the bubble”. There will also be an RTI presentation since some teachers don’t understand the process.
It was moved by Mrs. Markley and seconded by Mr. Menn to approve the consent agenda as presented. Roll Call: Mr. Ufkes, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
It was moved by Mrs. Stoverink and seconded by Mr. Ufkes to approve Amendment #2 to the Carthage ESD #317 and Illini West #307 lease agreement as presented. Roll Call: Mr. Ufkes, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
It was moved by Mr. Menn and seconded by Mr. Ufkes to approve Addendum #2 to the Carthage ESD #317 and Illini West #307 lease agreement as presented. Roll Call: Mr. Ufkes, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
It was moved by Mrs. Huston and seconded by Mrs. Markley to approve the FY10 budget as presented. Roll Call: Mr. Ufkes, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, no; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 5 – 1.
Mr. Ufkes suggested that there be an improvement in following up on topics from previous meetings and gave the examples of the status of bus bids and lunch costs with Illini West.
Mrs. Hardy informed the Board that bus bids will be opened on October 15th and, regarding the Illini West request of a larger size milk being offered, that Shannon had researched that and, upon receiving the information, Mr. Mauzy had decided that was cost prohibitive.
It was moved by Mr. Pettit and seconded by Mrs. Stoverink to approve the Application for Recognition of Schools for the 2009-2010 school year. Roll Call: Mr. Ufkes, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
It was moved by Mrs. Markley and seconded by Mr. Pettit to approve the first reading of policies as presented. Roll Call: Mr. Ufkes, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
Included in the packets was language pertaining to new website posting requirements. These requirements are mandated by law and therefore board action is not necessary. The new law requires that school districts to post a salary breakdown for each administrative employee of the district on or before October 1, 2009. It also requires posting of the contract of each bargaining unit.
Mrs. Hardy reported that, by July 1, 2010, the requirement expands to include every teacher specifically.
Mr. Menn stated that, for the record, he is opposed to posting this information on the website although he understands that we don’t have a choice.
The proposed H1N1 plan, which states that we will not cancel school unless the disease becomes more dangerous, was presented to the board for review. The plan will be taken to the Health Department for review and brought back next month for board approval.
The Health Department may do a swine flu clinic within the schools, but nothing has been decided for certain.
Diane would like to send 18 computers, 18 monitors and three printers when Adams Networks has their recycling day. Adams will pick up the equipment to be recycled at no charge to the district. It was asked whether we should offer these to employees and community members as had been done in the past. It was decided to offer them free of charge to anyone interested or they will be recycled as planned.
It was moved by Mrs. Stoverink and seconded by Mr. Ufkes to declare the aforementioned technology equipment as surplus and authorize the administration to dispose of these items. Roll Call: Mr. Ufkes, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 6 – 0.
Mrs. Fritz entered the meeting at 7:47 p.m.
The board discussed the water damage to the middle school gym floor. Mrs. Hardy reported that the ripple is continuing to spread and the floor that was removed today was still wet underneath. The insurance company looked at the floor with Robby, Mrs. Hardy and representatives of the Stalker Flooring Co. that will be doing the repair or replacement and agreed to pay $45,577 which is the cost of replacing 1/3 of the floor. The Stalker Co. has proposed to replace the whole floor with a similar system for $54,000 or install a “zipper lock” system which includes a blower system and moisture warning system underneath for $55,500. Therefore, either of the flooring methods would result in an out of pocket cost to the district of less than $10,000. The normal warranty on a new floor is five years, however, that warranty would be extended by one year every time the annual maintenance is performed by installer. Mrs. Hardy shared that the maintenance and the installation time of 4 ½ to 5 weeks would basically be the same for either flooring system.
It was moved by Mrs. Stoverink and seconded by Mrs. Huston to proceed with replacing the middle school gym floor with the zipper lock system. Roll Call: Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 7 – 0.
The board would like a report back on what will be done to solve the drainage problem so that the damage to the floor doesn’t happen again.
Diane reported that we are continuing to filter the internet as has been done in the past to not only protect our network but also to remain in compliance with e-rate requirements.
It was moved by Mr. Ufkes and seconded by Mrs. Markley to adjourn the meeting at 8:20 p.m. Roll Call: Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley, yes; Mr. Pettit, yes; Mrs. Huston, yes; Mrs. Stoverink, yes. Motion carried 7 – 0.
AUGUST 15, 2009 - REGULAR MEETING
The regular meeting of the Carthage E.S.D. #317 Board of Education was called to order at 7:00 p.m. by Board President Linda Stoverink. Roll Call: Mrs. Stoverink, present; Mr. Ufkes, present; Mrs. Fritz, present; Mr. Menn, absent; Mrs. Markley absent; Mr. Pettit, present; Mrs. Huston, present.
Mr. Menn entered the meeting at 7:01 p.m.
It was the consensus of the board to add agenda Item IX, D Internet Websites.
Mel Roth, Illini West ag teacher provided a presentation on the ag program and disseminated a handout of the specific activities.
Mrs. Markley entered the meeting at 7:06 p.m.
Mrs. Hardy reported that Mental Health Centers of West Central Illinois notified us today of their intent to terminate, within a month, the service of providing crossing guards at both of our buildings. She is trying to get in touch with them to get them to continue the service otherwise the position will have to be added to the union contract.
Mr. Struck had nothing to add to his report.
Diane reported that reading exploratories have been added at every grade level along with either health or career ed. Everyone will have art. Fifth grade will have a computer exploratory which will combine keyboarding and some reading including using the Lexia software. Additional electives will include ag, Spanish, and life skills. An additional computer elective will be CyberTools that would include interactive games and websites that will help with their other curriculum.
It was moved by Mr. Menn and seconded by Mrs. Huston to approve the consent agenda as presented. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mr. Pettit and seconded by Mrs. Markley that the board accept the low roof repair bid from Five Star Roofing Inc. Roll Call: Mrs. Stoverink, no; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley yes; Mr. Pettit, yes; Mrs. Huston, no. Motion carried 5 – 2.
Mrs. Hardy explained that the bid is higher than what we thought the project would be because the bid bond requirement increases the price. Also some of the specifications were changed because the edge of the roof was determined to be vulnerable to leakage requiring additional flashing (addendum#1). Addendum #2 was issued to allow Bartch and some of the other companies to bid a product comparable to what was originally specified. BLDD will do an amendment to the health/life safety amendment to adjust the pricing. This price includes clean up and disposal. f their work on the project so if we decide not to proceed at this time it would cost a little over 10k however when we do proceed in the spring they would pick up with the remaining portion, we would not have to pay that again. It was noted that Mr. Mauzy indicated that they are comfortable with the work being done while school is in session.
It was moved by Mrs. Stoverink and seconded by Mrs. Fritz to approve the low bid for snow removal submitted by Andy Redenius in the amount of $725 per snow removal. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried
7 – 0.
It was moved by Mrs. Stoverink and seconded by Mrs. Markley to proceed with the repairs to the circle drive and parking lot. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, abstain; Mrs. Markley yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 6 – 0 – 1.
Illini West will pay up to $9,000 on the project which is their $5,000 plus the amount we paid toward their concrete project.
Robby will contact WL Miller to get the work scheduled.
It was moved by Mr. Pettit and seconded by Mr. Menn to approve depositories as presented. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried
7 – 0.
Mrs. Hardy reviewed the 4th quarter revenue and expense summary.
The board discussed the building tour that had taken place prior to the meeting. It was mentioned that the flashing/gutters around the gym and the new band room need attention as well as the bleachers on the east side. The high school will be replacing the boards on the bleachers.
The board discussed various internet websites including eBay and other shopping sites. It was the consensus of the Board to have Diane block eBay.
It was moved by Mrs. Markley and seconded by Mr. Ufkes to enter into executive session for the purpose of discussing personnel. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.
It was moved by Mrs. Markley and seconded by Mr. Ufkes to adjourn the meeting at 9:18 p.m. Roll Call: Mrs. Stoverink, yes; Mr. Ufkes, yes; Mrs. Fritz, yes; Mr. Menn, yes; Mrs. Markley yes; Mr. Pettit, yes; Mrs. Huston, yes. Motion carried 7 – 0.